Executive Assistant, SVP Deputy General Counsel

HP; Houston (TX); On-site; USD 44,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Employee assistance program

Flexible spending account

Life insurance

Parental leave & holidays

Job summary

HP’s Legal team seeks an Executive Assistant to support the SVP Deputy General Counsel for Trust & Privacy, Trade, and Enterprise Operations. You will manage senior-level calendars, prioritize meetings, and coordinate travel with attention to detail.

The role requires strong PowerPoint skills, superb organization, and the ability to work independently under tight deadlines. Notary certification is preferred and confidentiality is essential.

Qualifications

• High school graduate; two years or more of college-level education highly preferred.
• Typically requires a minimum of 7+ years of general legal experience, or an equivalent combination of experience and college-level education.

Responsibilities

• Provide exemplary administrative support to the Deputy General Counsel for Trust & Privacy, Trade, and Enterprise Operations Legal.
• Manage calendar for the Leadership Team, including meeting prioritization and resolving calendaring conflicts seamlessly.
• Works closely with other Executive Assistants to ensure smooth running of all calendars; on occasions, works with L1 Executive Leadership Team to align meetings as needed.
• Ensures all travel-related needs are met, and any issues are addressed as soon as possible.
• Completes expense reports in a timely and efficient manner, while ensuring accuracy.
• Assists in planning and scheduling meetings – both large and small – for the Trust & Privacy, Trade, and Enterprise Operations Legal Organization, may include travel, hotel bookings, and ground transportation.
• Understands and ensures adherence to HP policies and procedures, including those related to travel and expenses.
• Provides leadership and partnership to other Assistants in Legal to ensure alignment and a consistent experience.
• Builds a strong network to ensure work is completed in a timely and accurate manner.
• Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions.
• Completes work with minimal supervision/direction.

Skills

Independence

Meeting leadership

Time management

Communication skills

Organization

Gatekeeping

Discretion

Education

High school diploma

2+ years college

7+ years legal experience

Tools

PowerPoint

Zoom

Teams

Office suite

Job description

Executive Assistant, SVP Deputy General Counsel

HP's Legal team is responsible for all of HP’s legal matters, including government relations, brand security, trust & privacy, trade, enterprise operations, intellectual property, ethics, compliance, and legal counsel representation in every region. We are a mix of attorneys and non-attorneys. We value teamwork, engagement, honesty, forward thinking, and open communication. We are proud of the culture we have created. By bringing together varied perspectives, we challenge each other and develop new and creative solutions. We want to find, grow, and keep the very best employees in the industry by valuing differences, offering amazing careers, and having fun.

Responsibilities

Provide exemplary administrative support to the Deputy General Counsel for Trust & Privacy, Trade, and Enterprise Operations Legal. Manage calendar for the Leadership Team, including meeting prioritization and resolving calendaring conflicts seamlessly. Works closely with other Executive Assistants to ensure smooth running of all calendars; on occasions, works with L1 Executive Leadership Team to align meetings as needed. Ensures all travel-related needs are met, and any issues are addressed as soon as possible. Completes expense reports in a timely and efficient manner, while ensuring accuracy. Assists in planning and scheduling meetings – both large and small – for the Trust & Privacy, Trade, and Enterprise Operations Legal Organization, may include travel, hotel bookings, and ground transportation. Understands and ensures adherence to HP policies and procedures, including those related to travel and expenses. Provides leadership and partnership to other Assistants in Legal to ensure alignment and a consistent experience. Builds a strong network to ensure work is completed in a timely and accurate manner. Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions. Completes work with minimal supervision/direction.

Type of Experience Needed

• Ability to work independently
• Strong PowerPoint skills (Mandatory)
• Ability to run meetings with high-level executives
• Strong time management and ability to meet deadlines
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask
• Strong problem-solving and decision-making skills needed
• Ability to act as a gatekeeper and elevate relevant information to executives as needed
• Skilled in the use of standard office equipment (e.g., copiers, collaboration tools such as Zoom and Teams, projectors)
• Ability to work effectively with minimal supervision
• Strong interpersonal skills and relationship building
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail
• Intermediate or Advanced with Microsoft Office Suite and communication tools
• Ability to perform under pressure
• Notary certification preferred

Education Required

High school graduate; two years or more of college-level education highly preferred. Typically requires a minimum of 7+ years of general legal experience, or an equivalent combination of experience and college-level education.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including:
  • 4-12 weeks fully paid parental leave based on tenure
  • 13 paid holidays
  • 15 days paid time off (US benefits overview https://hpbenefits.ce.alight.com/)

The pay range for this position is $32 to $38 USD per hour (applies to United States of America candidates only). Pay varies by work location, job-related knowledge, skills, and experience.

Equal Employment Opportunity Statement

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s). Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence. For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal