Strategic Executive Assistant to Student Services VP

Taft College; Taft (CA); On-site; USD 82,000 - 91,000; Full time

Benefits offered by this job

Medical/Dental/Vision coverage

Paid vacation leave

Retirement plan (CalPERS/CalSTRS)

Job summary

Taft College is seeking an Executive Assistant to the Vice President of Student Services. The role provides confidential administrative support, budget preparation, and policy development to assist the VP and campus leaders.

The successful candidate will coordinate calendars, meetings, travel, and reports, acting as a liaison with faculty, staff, and the public while maintaining confidential files and ensuring accurate, timely information flow.

Qualifications

• Bachelor’s Degree or equivalent and two years of increasingly responsible paraprofessional administrative experience.
• Associate Degree or equivalent and five years of increasingly responsible paraprofessional administrative experience, which includes assisting the public, performing complex administrative tasks, and experience working with Microsoft Office.

Responsibilities

• Provide highly responsible, confidential support to the Vice President of Student Services.
• Prepare and track department budgets and inputs for journals and board actions.
• Develop and implement campus policies and procedures related to student services.
• Coordinate calendars, meetings, minutes, and travel arrangements; ensure timely reporting and filing.
• Serve as liaison between the Vice President, staff, the public, and campus officials and handle inquiries.

Skills

Confidentiality

Independent judgment

Policy interpretation

Calendar management

Data analysis

Education

Bachelor’s degree or equivalent

Associate degree or equivalent

Tools

Microsoft Office

Banner

Job description

Taft College is seeking an Executive Assistant to the Vice President of Student Services. The role provides confidential administrative support, budget preparation, and policy development to assist the VP and campus leaders.

The successful candidate will coordinate calendars, meetings, travel, and reports, acting as a liaison with faculty, staff, and the public while maintaining confidential files and ensuring accurate, timely information flow.