Strategic Executive Assistant to Senior Leadership

MNsure; Saint Paul (MN); Hybrid; USD 51,000 - 69,000; Full time

Job summary

MNsure is seeking an Executive Assistant to provide high‑level administrative support to the Executive Team and Board of Directors in St. Paul. You will manage calendars, prepare materials, and coordinate meetings and events.

The role requires discretion, strong communication, and the ability to handle multiple priorities in a fast-paced environment. Telework eligibility is available; in-office presence may be required based on assignments.

Qualifications

• Executive support — managing complex calendars, meetings, logistics, and confidential information.
• Professional communication — drafting, editing, and preparing clear, accurate correspondence and meeting minutes.
• Procedure development — creating or improving administrative processes, workflows, or guidelines.
• Stakeholder communication — interacting with staff, leadership, agencies, vendors, and the public with tact and professionalism.
• Records management — organizing, maintaining, and retrieving electronic and physical documents.
• Spreadsheet skills — using Excel/Google Sheets to track data, deadlines, or assignments.
• Word processing — preparing and finalizing grammatically correct documents, reports, and communications.

Responsibilities

• Provide confidential executive support to MNsure leadership.
• Manage complex calendars, schedule meetings, and coordinate logistics.
• Draft, edit, and prepare correspondence, reports, presentations, and meeting materials.
• Monitor and triage executive email; prioritize and draft responses.
• Track deadlines, assignments, contracts, and follow-up items for the Executive Team.
• Serve as liaison with internal staff, state agencies, federal partners, and stakeholders.
• Attend meetings and prepare accurate minutes.
• Support MNsure Board of Directors meetings and workgroups.
• Coordinate special projects, events, and agency-wide initiatives.
• Assist with onboarding/offboarding and HR-related administrative tasks.
• Develop and improve administrative procedures and processes.

Skills

Executive support

Professional communication

Procedure development

Stakeholder communication

Records management

Spreadsheet

Word processing

Job description

MNsure is seeking an Executive Assistant to provide high‑level administrative support to the Executive Team and Board of Directors in St. Paul. You will manage calendars, prepare materials, and coordinate meetings and events.

The role requires discretion, strong communication, and the ability to handle multiple priorities in a fast-paced environment. Telework eligibility is available; in-office presence may be required based on assignments.