Senior Executive Assistant - Remote Support to Leaders

UnitedHealth Group; Minneapolis (MN); Hybrid; Confidential; Full time

Job summary

UnitedHealth Group is seeking an Executive Assistant to support senior leadership by handling calendars, travel, meeting prep, and confidential communications. This role requires exceptional organization, discretion, and proficiency with Microsoft 365.

The position offers a fast-paced environment with a hybrid schedule and remote work options across the U.S., including in-office time for Minneapolis-area leaders. Strong interpersonal skills are essential.

Qualifications

• 5+ years of administrative support to leadership in a corporate setting

Responsibilities

• Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel.
• Maintain and communicate sensitive or confidential information in accordance with internal policies.
• Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executives.
• Create, prepare, and distribute all meeting materials.
• Maintain charitable/community relations and promotional items budget and sponsorships.
• Ensure all resources and technology are set up and working for all meetings.
• Make travel arrangements for leadership.
• Help plan and coordinate Broker meetings and external events as needed.
• Organize logistics of large or offsite events, using internal resources as needed.
• Compile and integrate information needed to complete reports and documents.
• Prepare or format office documentation needed for various audiences.
• Post relevant documentation onto relevant systems and communication boards.
• Maintain and distribute broker email and address mailing lists as needed.
• Utilize Microsoft 365 software and other applications.
• Monitor and oversee internal office communications.
• This position may occasionally assist in onboarding new employees depending upon the role of the hire.
• Maintain and keep updated office and distribution lists.
• Consult and communicate with internal and external customers to identify and provide resources.
• Research and provide needed information to respond to requests in a timely matter.
• May occasionally assist with reviewing and approving timecards, employee reviews and feedback.

Skills

Calendar management

Meeting scheduling

Travel coordination

Confidential handling

Microsoft 365

PowerPoint presentations

Communication

Interpersonal skills

Adaptability

Tools

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Job description

UnitedHealth Group is seeking an Executive Assistant to support senior leadership by handling calendars, travel, meeting prep, and confidential communications. This role requires exceptional organization, discretion, and proficiency with Microsoft 365.

The position offers a fast-paced environment with a hybrid schedule and remote work options across the U.S., including in-office time for Minneapolis-area leaders. Strong interpersonal skills are essential.