Senior Executive Assistant to Leadership & Board

State of Minnesota; Saint Paul (MN); Hybrid; USD 51,000 - 69,000; Full time

Benefits offered by this job

Telework eligibility

Health insurance

Pension plan

Job summary

MNsure, Minnesota's official health insurance marketplace, seeks an Executive Assistant to provide high-level administrative support to the Executive Team. The role acts as a key liaison with internal partners and external stakeholders, ensuring smooth operations and timely communications.

The position requires advanced administrative expertise, independent judgment, and the ability to manage complex priorities in a fast-paced environment, including minutes for MNsure’s Board of Directors.

Qualifications

• Three (3) years of administrative experience performing executive-level or advanced administrative support.
• Experience managing complex calendars, meetings, logistics, and confidential information.
• Draft, edit, and prepare clear correspondence and meeting minutes.
• Ability to develop or improve administrative processes, workflows, or guidelines.
• Stakeholder communication with staff, leadership, agencies, vendors, and the public.
• Records management: organizing, maintaining, and retrieving documents.
• Proficient in Excel/Google Sheets and word processing.

Responsibilities

• Provide confidential executive support to MNsure leadership.
• Manage calendars, schedule meetings, and coordinate logistics.
• Draft, edit, and prepare correspondence, reports, presentations, and meeting materials.
• Monitor and triage executive email; prioritize and draft responses.
• Track deadlines, assignments, contracts, and follow-up items for the Executive Team.
• Serve as liaison with internal staff, state agencies, federal partners, and stakeholders.
• Attend meetings and prepare accurate minutes.
• Support MNsure Board of Directors meetings and workgroups.
• Coordinate special projects, events, and agency-wide initiatives.
• Assist with onboarding/offboarding and HR-related administrative tasks.
• Develop and improve administrative procedures and processes.

Skills

Executive support

Calendar management

Professional communication

Procedures development

Records management

Spreadsheet skills

Word processing

Job description

MNsure, Minnesota's official health insurance marketplace, seeks an Executive Assistant to provide high-level administrative support to the Executive Team. The role acts as a key liaison with internal partners and external stakeholders, ensuring smooth operations and timely communications.

The position requires advanced administrative expertise, independent judgment, and the ability to manage complex priorities in a fast-paced environment, including minutes for MNsure’s Board of Directors.