Strategic Executive Assistant to Senior Leadership

Michigan State University; East Lansing (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

Michigan State University’s Graduate School seeks an Executive Staff Assistant to provide high-level administrative and operational support to the Vice Provost for Graduate Education and Dean of the Graduate School. This position coordinates executive communications, manages a complex calendar, arranges travel, supporting meetings and events, governance activities, and strategic initiatives.

The successful candidate will demonstrate strong organizational and communication skills, discretion with

Qualifications

• High school diploma or equivalent with strong word processing, typing, shorthand and grammar.
• Five to eight years of related university administrative experience.
• Experience supporting senior leadership in higher education preferred.

Responsibilities

• Coordinate executive communications and manage the Dean's calendar and travel.
• Support meetings and events, governance and committee activities.
• Prepare administrative correspondence and meeting materials; assist with transcripts and records.
• Oversee Graduate Student Travel Fellowships: eligibility, awards, recordkeeping, funding.
• Coordinate materials for meetings, travel and events including briefs, reports, presentations and follow-ups.
• Review ETDs for formatting, verify documentation, communicate revisions to students and approvals.
• Manage endowed fellowship administration and NSF fellowship processing.
• Oversee graduate assistant credit load reporting and enrollment coordination.
• Ensure compliance with enrollment requirements and assist with funding and parking coordination.

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Education

High school diploma or equivalent

Tools

MS Office Suite

Outlook

Database software

Job description

Michigan State University’s Graduate School seeks an Executive Staff Assistant to provide high-level administrative and operational support to the Vice Provost for Graduate Education and Dean of the Graduate School. This position coordinates executive communications, manages a complex calendar, arranges travel, supporting meetings and events, governance activities, and strategic initiatives.

The successful candidate will demonstrate strong organizational and communication skills, discretion with