Executive Assistant to VP & Dean, Graduate School

University of Georgia; Ohio; On-site; USD 60,000 - 90,000; Full time

Job summary

The University of Georgia seeks an Executive Assistant to the Vice Provost for Graduate Education and Dean of the Graduate School. You will manage calendars, coordinate high-level meetings, and handle confidential information for the VP/Dean’s Office.

The role involves coordinating space usage and working with multiple university units on special projects. You will interact with senior leaders, faculty, staff, graduate students and donors while ensuring timely communication and meticulous

Qualifications

• Bachelor’s degree or higher educational attainment.
• At least 3 years of progressively responsible administrative support in a professional office environment, including direct support for senior-level position(s).
• At least 3 years of experience managing and coordinating complex calendars, meetings, travel arrangements, projects, and communications involving internal and external stakeholders.
• Experience supporting executive-level meetings, including agendas and briefing materials, minutes, and follow-up.
• Familiarity with university administrative systems, policies, and business processes.
• Proven ability to build and maintain effective relationships with senior leaders, faculty, staff, students, donors, and other stakeholders.

Responsibilities

• Executive support for VP/Dean’s Office, including management of calendars and deadlines.
• Plan and coordinate events, meetings, and activities in the VP/Dean’s Office.
• Coordinate space and building-related activities with Graduate School and other units.
• Manage Graduate Council activities, memberships, meetings, agendas, and minutes.
• Perform other tasks as assigned and provide confidential administrative support.

Skills

Excellent written and oral comms

Relationship building

Independent work

Organizational skills

Project management

Fast learning of procedures

Professional judgment

Education

Bachelor's degree or higher

3+ years admin support

Calendar/travel coordination

Executive meeting support

Familiarity with university systems

Job description

The University of Georgia seeks an Executive Assistant to the Vice Provost for Graduate Education and Dean of the Graduate School. You will manage calendars, coordinate high-level meetings, and handle confidential information for the VP/Dean’s Office.

The role involves coordinating space usage and working with multiple university units on special projects. You will interact with senior leaders, faculty, staff, graduate students and donors while ensuring timely communication and meticulous