Strategic Executive Assistant to Development VP

MSU - Michigan State University; East Lansing (MI); On-site; USD 52,000 - 76,000; Full time

Job summary

Michigan State University is seeking an Executive Staff Assistant to provide high-level executive support for the Associate Vice President for Development. The role manages calendars, drafts materials, coordinates travel and events, and ensures confidential handling of information with accuracy and discretion.

Responsibilities include coordinating donor-related materials, supporting fundraising activities, and acting as a reliable liaison between the AVPD, leadership, and campus partners.

Qualifications

• Knowledge of high-level executive support and confidential information handling.
• Experience in managing complex calendars with competing priorities for senior leaders.
• Ability to draft, edit, and format correspondence, presentations, and briefing materials.
• Strong judgment, customer service, and proactive communications.
• Advanced proficiency with Microsoft 365 and related reporting tools.

Responsibilities

• Manages the AVPD’s complex calendar and travel arrangements.
• Drafts and formats correspondence, agendas, and reports for meetings.
• Coordinates materials for meetings, travel, and events with stakeholders.
• Maintains confidential files and centralized electronic filing systems.
• Tracks commitments and deadlines, ensuring timely follow-ups.

Skills

Executive support

Complex calendaring

Prioritization

Discretion

Communication

Education

High school diploma or equivalent

Tools

Microsoft 365

Databases

Reporting tools

Job description

Michigan State University is seeking an Executive Staff Assistant to provide high-level executive support for the Associate Vice President for Development. The role manages calendars, drafts materials, coordinates travel and events, and ensures confidential handling of information with accuracy and discretion.

Responsibilities include coordinating donor-related materials, supporting fundraising activities, and acting as a reliable liaison between the AVPD, leadership, and campus partners.