Executive Assistant On-Site $90,000 - $150,000

Fuel Talent LLC; Seattle (WA); On-site; USD 90,000 - 150,000; Full time

Job summary

Fuel Talent LLC partners with a fast-growing organization to hire an exceptional Executive Assistant to support senior leadership in Seattle. The role operates as a true partner, delivering high-level administrative and operational support while driving the rhythm of the business.

The ideal candidate is polished, proactive, and highly organized, with ownership and discretion. You will manage calendars, travel, communications, and prepare materials for meetings and board sessions.

Qualifications

• Bachelor’s degree typically preferred or equivalent experience.
• 5 to 10+ years of experience supporting senior executives in a fast-paced environment.
• Proven experience managing complex calendars, travel, and high-volume coordination.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and sound judgment.

Responsibilities

• Manage complex and ever-changing calendars, prioritizing meetings and protecting executive time.
• Coordinate all aspects of meetings including scheduling, agendas, materials, and follow-ups.
• Arrange complex domestic and international travel, including detailed itineraries and logistics.
• Serve as a liaison, managing communication with internal and external stakeholders.
• Draft, edit, and manage correspondence on behalf of executives.
• Prepare briefing materials, presentations, and research for meetings and projects.
• Track action items and ensure follow-through on key initiatives.
• Support planning and execution of team events, offsites, and board meetings.
• Partner cross-functionally with internal teams and other administrative staff.
• Manage expenses, invoices, and reporting as needed.
• Assist with special projects and ad hoc initiatives across the organization.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Communication

Organizational skills

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office / Google Workspace

Slack

Zoom

Job description

# Executive AssistantApplyApplyPosted about 1 month agoShareFull TimeSeattle, Washington$90,000 - $150,000 Annually**This is a sample listing. Many of the roles we work on are confidential. We post examples to represent the types of positions we typically place. Submit your resume and we'll be in touch if your background aligns with our client's particular needs.**Fuel Talent is partnering with a successful, fast-growing and highly respected organization in their search for an exceptional Executive Assistant to support senior leadership. This role will serve as a true partner to the executive, providing high-level administrative and operational support while helping drive the rhythm of the business. The ideal candidate is polished, proactive, and highly organized, with a strong sense of ownership and urgency. This person thrives in a fast-paced environment, anticipates needs before they arise, and operates with a high level of discretion, professionalism, and emotional intelligence. This is a unique opportunity to work closely with leadership, gain exposure across the business, and make a meaningful impact. **Responsibilities:*** Manage complex and ever-changing calendars, prioritizing meetings and protecting executive time* Coordinate all aspects of meetings including scheduling, agendas, materials, and follow-ups* Arrange complex domestic and international travel, including detailed itineraries and logistics* Serve as a liaison, managing communication with internal and external stakeholders* Draft, edit, and manage correspondence on behalf of executives* Prepare briefing materials, presentations, and research for meetings and projects* Track action items and ensure follow-through on key initiatives* Support planning and execution of team events, offsites, and board meetings* Partner cross-functionally with internal teams and other administrative staff* Manage expenses, invoices, and reporting as needed* Assist with special projects and ad hoc initiatives across the organization **Requirements:*** Bachelor’s degree typically preferred or equivalent experience* 5 to 10 + years of experience supporting senior executives in a fast-paced environment* Proven experience managing complex calendars, travel, and high-volume coordination* Strong organizational skills with exceptional attention to detail* Excellent written and verbal communication skills* High level of discretion, professionalism, and sound judgment* Ability to prioritize, multitask, and remain calm under pressure* Proactive, resourceful, and solutions-oriented mindset* Strong interpersonal skills with the ability to build relationships across all levels* Tech savvy with proficiency in Microsoft Office or G-Suite and modern productivity tools (Slack, Zoom, AI etc.)* Ability to work both independently and as part of a team* Flexible and adaptable with a no task too small attitude **Core Competencies:*** Strong sense of ownership and accountability* High emotional intelligence and professionalism* Ability to anticipate needs and think several steps ahead* Excellent problem-solving and critical thinking skills* Strong follow-through and execution* Comfortable operating in ambiguity and fast-changing environments **Compensation Range Example:** The typical base salary range that we tend to see for an Executive Assistant in the Greater Seattle area with 5 to 10 years of experience is $90,000 to $150,000, depending on experience, scope, and company stage etc. Many roles may also include bonus and/or equity as well as Health Benefits etc.