Executive & Personal Assistant — Your Right-Hand Partner

Fuel Talent LLC; Seattle (WA); On-site; USD 95,000 - 140,000; Full time

Job summary

Fuel Talent LLC is seeking an Executive / Personal Assistant to support a senior executive in Seattle. This role combines high-level calendar and travel coordination with personal support, requiring discretion, proactive problem solving, and professional communication.

The right candidate will manage complex schedules, coordinate meetings and travel itineraries, and liaise with stakeholders across business and household needs, while maintaining confidentiality and a can-do attitude.

Qualifications

• Bachelor’s degree typically preferred or equivalent experience.
• 5 to 10+ years of experience supporting senior executives or principals in a fast-paced environment.
• Proven experience managing complex calendars, travel, and high-volume coordination across both personal and professional needs.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex and ever-changing professional and personal calendars, prioritizing competing commitments.
• Coordinate all aspects of meetings, appointments, and personal obligations including logistics and follow-ups.
• Arrange complex domestic and international travel including detailed itineraries across business and personal needs.
• Serve as a liaison across business, household, and external stakeholders ensuring seamless communication.
• Draft, edit, and manage correspondence on behalf of the executive.
• Manage inboxes, flag priorities, and respond on behalf of the executive when appropriate.
• Oversee household operations including vendors, service providers, and scheduling.
• Run personal errands and support day-to-day personal needs as required.
• Plan and execute personal events, family events, and gifting initiatives.

Skills

Calendar management

Travel planning

Communication

Discretion

Project coordination

Stakeholder management

Education

Bachelor’s degree

Tools

Microsoft Office

G-Suite

Slack

Zoom

AI tools

Job description

Fuel Talent LLC is seeking an Executive / Personal Assistant to support a senior executive in Seattle. This role combines high-level calendar and travel coordination with personal support, requiring discretion, proactive problem solving, and professional communication.

The right candidate will manage complex schedules, coordinate meetings and travel itineraries, and liaise with stakeholders across business and household needs, while maintaining confidentiality and a can-do attitude.