Senior Executive Assistant to Executives – Seattle (Contract)

Parker Staffing Services, LLC; Seattle (WA); On-site; USD 39,000 - 45,000; Part time

Benefits offered by this job

Paid Sick Time

Medical benefits with multiple plan TI

401K with matching contributions

Holiday pay

Employee Assistance Program (EAP)

Job summary

Parker Staffing Services, LLC is seeking an Executive Assistant to support senior leadership in Seattle, WA. This contract, part-time role involves managing complex schedules, travel, expenses, and meetings while handling contract administration and research needs in a fast-paced environment.

The role requires discretion, superb organization, and strong written communication. Join a mission-driven team delivering administrative excellence across projects and programs in the foundation sector.

Qualifications

• Prior experience supporting senior executives in a fast-paced, highly professional environment.
• Strong calendar management and scheduling skills with high-level stakeholders.
• Polished communication with strong judgment and discretion.
• Experience coordinating complex domestic travel and expense reports.
• Familiarity with invoice processing, budget tracking, and financial administration.
• Excellent multi-tasking, organization, and deadline management.
• Proficient writing, editing, formatting, and meeting documentation.
• Comfortable supporting contract-related administrative processes and troubleshooting workflows.
• Strong research and information-gathering skills for literature and resources.
• Background in research, literature review, academic support, or similar settings preferred.
• Resourceful, detail-oriented, and able to follow through independently with due diligence.
• Proficient with standard office technology and capable of learning internal systems and AI tools.

Responsibilities

• Manage a high-volume executive calendar with diplomacy and efficiency.
• Coordinate frequent domestic travel including airfare, hotels, and itineraries.
• Process and route invoices, prepare expense reports, ensure accurate coding and approvals.
• Assist with budget tracking across multiple projects and external partners.
• Support contract administration and related documentation workflows.
• Edit and format reports for publication in collaboration with Communications.
• Prepare meeting materials, take detailed minutes, and distribute notes.
• Provide administrative support for strategic planning initiatives.
• Research and organize literature and resources for internal use.
• Support office organization and transitions after moves.
• Maintain a polished, professional presence in communications with executives and partners.

Skills

Executive support

Calendar management

Discretion

Travel coordination

Invoice processing

Budget tracking

Research skills

Meeting documentation

Contract administration

Cross-functional communication

Tools

AI-enabled research tools

Job description

Parker Staffing Services, LLC is seeking an Executive Assistant to support senior leadership in Seattle, WA. This contract, part-time role involves managing complex schedules, travel, expenses, and meetings while handling contract administration and research needs in a fast-paced environment.

The role requires discretion, superb organization, and strong written communication. Join a mission-driven team delivering administrative excellence across projects and programs in the foundation sector.