Strategic Executive Assistant to Senior Leaders

RealManage; Lisle (IL); On-site; USD 50,000 - 68,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K matching

11 paid Holidays

Job summary

RealManage is seeking an organized Executive Assistant to provide high-level administrative support to our executive leadership within a HOA management environment. You will manage calendars, coordinate board meetings, prepare materials, and maintain confidential records with discretion.

The role requires strong communication skills, the ability to anticipate needs, and experience supporting executives in community management or related services.

Qualifications

• 2–3 years experience in administrative support or supervision of others.
• Experience supporting executives in HOA/community management is desirable.
• Bachelor’s degree preferred and highly valued.

Responsibilities

• Provide high-level administrative support to executives and manage complex calendars.
• Coordinate board meetings, leadership meetings, and community events; prepare materials.
• Draft and edit correspondence, reports, and executive summaries.
• Maintain confidential records and ensure professional communication with stakeholders.
• Track commitments and deadlines; follow up on action items and deliverables.
• Assist with special projects and strategic initiatives led by executives.

Skills

Calendar management

Executive support

Meeting coordination

Communication skills

Confidentiality

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

Job description

RealManage is seeking an organized Executive Assistant to provide high-level administrative support to our executive leadership within a HOA management environment. You will manage calendars, coordinate board meetings, prepare materials, and maintain confidential records with discretion.

The role requires strong communication skills, the ability to anticipate needs, and experience supporting executives in community management or related services.