Strategic Executive Assistant to Senior Leaders

Ultimate Staffing Services; Coral Gables (FL); On-site; USD 65,904,000 - 85,962,000; Full time

Job summary

Ultimate Staffing Services in Coral Gables, FL, seeks an experienced executive administrative assistant to support the organization's senior leaders. The role requires professionalism, proactivity, and the ability to anticipate needs, delivering comprehensive administrative support.

Proficiency in Word, Excel, and PowerPoint is essential, with responsibilities including calendar management, travel arrangements, data organization and presentation creation, as well as handling calls and expense

Qualifications

• Experience supporting senior leadership in a fast-paced environment.
• Proficient with Word, Excel and PowerPoint.
• Strong organizational and time-management skills.

Responsibilities

• Provide executive administrative support to senior leaders.
• Manage calendars and scheduling for executives.
• Coordinate travel arrangements and itineraries.
• Prepare presentations and data-driven reports.
• Handle phone calls, correspondence and expense reporting.

Skills

Calendar management

Travel arrangements

Expense reporting

Presentation creation

Proactive communication

Tools

Word

Excel

PowerPoint

Job description

Ultimate Staffing Services in Coral Gables, FL, seeks an experienced executive administrative assistant to support the organization's senior leaders. The role requires professionalism, proactivity, and the ability to anticipate needs, delivering comprehensive administrative support.

Proficiency in Word, Excel, and PowerPoint is essential, with responsibilities including calendar management, travel arrangements, data organization and presentation creation, as well as handling calls and expense