Senior Executive Assistant & Meeting Coordination

ICX Group; Coral Gables (FL); On-site; USD 150,000 - 180,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading administrative services provider in Coral Gables is seeking a capable Administrative Assistant. This role involves providing top-level assistance to executives, managing calendars, and preparing documents. Candidates should have a Bachelor's degree or equivalent experience and be proficient in Microsoft Office. Essential skills include strong communication, attention to detail, and the ability to manage multiple priorities. Full-time employment in a dynamic office administration setting offers benefits like medical and vision insurance and a 401(k).

Qualifications

• Bachelor's degree or equivalent experience is preferred.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel).
• Experience in managing multiple priorities and administrative tasks.
• Well-organized, detail-oriented, with strong follow-up skills.
• Strong written and verbal communication skills.
• Professionalism and discretion is a must.

Responsibilities

• Manage the calendar for executives.
• Prepare for meetings and events for the executive.
• Coordinate with vendors.
• Respond to emails and document requests on behalf of executives.
• Draft slides, meeting notes, and various documents.

Skills

Calendar management

Written communication

Verbal communication

Detail-oriented

Multi-tasking

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

A leading administrative services provider in Coral Gables is seeking a capable Administrative Assistant. This role involves providing top-level assistance to executives, managing calendars, and preparing documents. Candidates should have a Bachelor's degree or equivalent experience and be proficient in Microsoft Office. Essential skills include strong communication, attention to detail, and the ability to manage multiple priorities. Full-time employment in a dynamic office administration setting offers benefits like medical and vision insurance and a 401(k).