Strategic Executive Assistant to School Leaders

Socket.dev; Elgin (IL); On-site; USD 50,000 - 65,000; Full time

Job summary

EMSA in Illinois seeks an Executive Assistant to provide high-level administrative and communications support to both the Executive Director and the Principal. The role manages calendars, correspondence, meetings, and records, and serves as a key contact for staff, families, and the Board of Directors.

Responsibilities include coordinating board materials, maintaining confidential records, and supporting communications with authorized entities and community partners.

Qualifications

• Associate's or Bachelor's degree preferred; equivalent professional experience will be considered.
• Minimum three years of experience in an executive assistant, administrative assistant, or office management role.
• Experience in school, nonprofit, or public education setting preferred.
• Excellent written and verbal communication with strong attention to detail.
• Strong organizational and time-management skills; able to manage priorities for two senior leaders.
• Discretion and sound judgment handling confidential information.
• Proficiency with standard office software and comfort learning school information systems.
• Ability to collaborate with staff, families, Board members, and community partners.

Responsibilities

• Manage the Executive Director's calendar, travel, and priorities.
• Prepare, proofread, and organize correspondence, reports, presentations, and Board materials.
• Schedule, prepare agendas for, and attend Board and committee meetings; take minutes.
• Coordinate staff professional development sessions and evaluation scheduling.
• Draft, edit, and translate newsletters and announcements for families and staff.
• Serve as a main office contact for students, families, and staff.

Skills

Communication

Organization

Discretion

Office software

Time management

Education

Bachelor's degree preferred

Tools

PowerSchool

Microsoft Office

Job description

EMSA in Illinois seeks an Executive Assistant to provide high-level administrative and communications support to both the Executive Director and the Principal. The role manages calendars, correspondence, meetings, and records, and serves as a key contact for staff, families, and the Board of Directors.

Responsibilities include coordinating board materials, maintaining confidential records, and supporting communications with authorized entities and community partners.