Senior Executive Assistant to School Leadership & Board

Elgin Math and Science Academy; Elgin (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Elgin Math and Science Academy is seeking an Executive Assistant to provide high-level administrative and communications support to the Executive Director and Principal. The role manages calendars, correspondence, meetings, and school records, serving as a key contact for staff, families, and the Board of Directors.

The position requires discretion and independent judgment in handling sensitive information and coordinating priorities across two senior leaders.

Qualifications

• Associate's or Bachelor's degree preferred; equivalent professional experience will be considered.
• Minimum three years of experience in an executive/administrative role supporting senior leadership.
• Experience in a school, nonprofit, or public education setting is preferred.
• Excellent written and verbal communication skills with strong attention to detail.

Responsibilities

• Manage the Executive Director's calendar, appointments, and travel; prioritize competing demands.
• Prepare, proofread, and organize correspondence, reports, and Board materials.
• Schedule and attend Board/committee meetings; take and distribute minutes; maintain Board records.
• Coordinate logistics for school events and stakeholder meetings.
• Screen calls, emails, and visitors; handle confidential matters with discretion.
• Support the Principal's calendar and student records in SIS; assist with enrollment processes.

Skills

Communication skills

Organizational skills

Discretion

Office software proficiency

Collaboration

Education

Associate's or Bachelor's degree preferred

Tools

PowerSchool

Microsoft Office

Job description

Elgin Math and Science Academy is seeking an Executive Assistant to provide high-level administrative and communications support to the Executive Director and Principal. The role manages calendars, correspondence, meetings, and school records, serving as a key contact for staff, families, and the Board of Directors.

The position requires discretion and independent judgment in handling sensitive information and coordinating priorities across two senior leaders.