Executive School Office & Admin Assistant

Archdiocese of Chicago; Glenview (IL); On-site; USD 50,000 - 55,000; Full time

Job summary

Our Lady of Perpetual Help School in Chicago is seeking an Executive School Secretary to maintain a professional, organized, and welcoming office, reflecting the mission and values of the school. This role serves as the first point of contact for students, families, faculty, staff, and visitors while providing high-level administrative support to the Principal and leadership team.

The Executive School Administrative Assistant coordinates daily office operations, maintains confidential records,

Qualifications

• Excellent communication, interpersonal, and listening skills.
• Strong organizational skills with ability to manage multiple responsibilities and priorities.
• Experience with database management and maintaining accurate records.
• Proficiency with Microsoft Word, Excel, and Google Workspace.

Responsibilities

• Greets visitors and assists students, families, and staff in a professional, welcoming manner.
• Serves as first point of contact for the school office and maintains a positive experience for the OLPH community.
• Maintains confidential student, family, and personnel information and manages records.
• Coordinates weekly office projects and directs office staff to ensure efficient daily operations.
• Supports principal and leadership team with reports, correspondence, and meeting coordination.

Skills

Communication skills

Interpersonal skills

Listening skills

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Excel

Google Workspace

Job description

Our Lady of Perpetual Help School in Chicago is seeking an Executive School Secretary to maintain a professional, organized, and welcoming office, reflecting the mission and values of the school. This role serves as the first point of contact for students, families, faculty, staff, and visitors while providing high-level administrative support to the Principal and leadership team.

The Executive School Administrative Assistant coordinates daily office operations, maintains confidential records,