Strategic Executive Assistant to Leadership Team

Black Dragon Capital; United States; Remote; USD 90,000 - 135,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

Black Dragon Capital seeks an organized Executive Administrative Assistant to support senior leadership, manage calendars, coordinate meetings across time zones, and prepare materials for executive decision‑making. The role requires discretion, proactive problem solving, and strong communication with portfolio leaders, investors, vendors, and internal teams.

Ideal candidates have 5+ years in EA/project coordination, a Bachelor’s degree, and proficiency with MS Office.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Management, or a related field preferred.
• Five or more years of executive administrative, executive assistant, project coordination, office management, or related experience.
• Experience supporting senior executives, founders, investors, or leadership teams preferred.
• Experience within private equity, investment management, financial services, professional services, technology, or portfolio‑company environment is a plus.
• Strong calendar management, meeting coordination, travel planning, and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and related collaboration platforms.
• Experience using project‑management, expense-reporting, document‑sharing, and electronic‑signature systems is preferred.
• Ability to manage multiple priorities, shifting deadlines, and confidential assignments.
• Willingness to provide occasional support outside standard business hours when required by executive schedules.

Responsibilities

• Manage complex executive calendars, appointments, meetings, deadlines, and scheduling priorities.
• Coordinate internal and external meetings across multiple time zones.
• Anticipate scheduling conflicts and proactively recommend solutions.
• Prepare executives for meetings by organizing agendas, presentations, reports, background materials, and follow-up items.
• Monitor important deadlines, commitments, and action items.
• Draft, edit, proofread, and organize correspondence, presentations, reports, and other business documents.
• Serve as a professional point of contact for internal and external stakeholders.
• Schedule and coordinate executive, portfolio-company, board, investor, and leadership meetings.
• Prepare meeting agendas, materials, and supporting documentation.
• Attend selected meetings, take accurate notes, and distribute action items when requested.
• Track follow-up responsibilities and help ensure that assigned tasks are completed on schedule.
• Maintain organized records of decisions, deliverables, and outstanding priorities.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and meeting logistics.
• Prepare detailed travel schedules and confirm arrangements before departure.
• Manage changes, cancellations, and other travel-related issues.
• Assist with executive meetings, conferences, portfolio-company events, dinners, and other business functions.
• Coordinate with venues, vendors, attendees, and internal teams as needed.
• Prepare and submit expense reports, invoices, reimbursements, and supporting documentation.
• Maintain organized electronic files, contact lists, records, and confidential materials.
• Support document preparation, signature coordination, and administrative workflows.
• Assist with office operations, vendor coordination, supplies, technology requests, and special projects.
• Help improve administrative procedures, communication practices, and organizational systems.

Skills

Calendar management

Meeting coordination

Travel planning

Communication skills

Proofreading

Document preparation

MS Office proficiency

Project coordination

Discretion

Time management

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

Electronic signature systems

Job description

Black Dragon Capital seeks an organized Executive Administrative Assistant to support senior leadership, manage calendars, coordinate meetings across time zones, and prepare materials for executive decision‑making. The role requires discretion, proactive problem solving, and strong communication with portfolio leaders, investors, vendors, and internal teams.

Ideal candidates have 5+ years in EA/project coordination, a Bachelor’s degree, and proficiency with MS Office.