Strategic Executive Assistant to Leadership

110 Visa U.S.A. Inc.; United States; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k)

Medical benefits

Paid Time Off

Job summary

Visa is seeking an Executive Administrator to provide direct support to People Team Leaders and assist the broader team. This role involves handling confidential matters, managing complex calendars, coordinating cross-time-zone meetings, and facilitating effective communication across a large, diverse group.

The position requires a proactive, detail-oriented professional with strong organizational and multitasking abilities, capable of working with minimal supervision in a fast-paced

Qualifications

• High School diploma or equivalent or relevant work experience.
• 2+ years of experience supporting executives preferred.
• Proficiency with Microsoft Office, SharePoint, and travel tools.

Responsibilities

• Provide strategic calendar and time management for VP executives.
• Coordinate meetings across multiple time zones under tight deadlines.
• Anticipate scheduling conflicts and offer solutions.
• Maintain meticulous attention to detail to prevent errors.
• Safeguard confidential information in all communications.
• Communicate effectively with diverse stakeholders and teams.
• Assist with travel arrangements and expenses as needed.
• Support team collaboration and cross-functional projects.
• Learn quickly and adapt to changing priorities.
• Ask clarifying questions to ensure task understanding.

Skills

Executive support

Calendar management

Communication

Travel coordination

Office software

Education

High School diploma or equivalent

Tools

Microsoft Office

SharePoint

Copilot/ChatGPT

Concur/Navan

Job description

Visa is seeking an Executive Administrator to provide direct support to People Team Leaders and assist the broader team. This role involves handling confidential matters, managing complex calendars, coordinating cross-time-zone meetings, and facilitating effective communication across a large, diverse group.

The position requires a proactive, detail-oriented professional with strong organizational and multitasking abilities, capable of working with minimal supervision in a fast-paced