Strategic Executive Assistant to Leadership Team

Huhtamaki; De Soto (KS); Presencial; USD 60.000 - 90.000; Jornada completa

Descripción de la vacante

Huhtamaki in the United States is seeking an experienced Executive Assistant to support the leadership team with calendar management, travel arrangements, and communications. This role emphasizes confidentiality, discretion, and collaboration to keep operations running smoothly and help the business achieve its goals.

The ideal candidate brings at least five years in an executive support role, superb organizational and written skills, and proficiency with Microsoft Office.

Formación

• Minimum 5 years in an executive assistant or similar role.
• Strong attention to detail and organizational skills.
• Outstanding verbal and written communication.
• Ability to work independently, prioritize, and multi-task in a fast-paced environment.
• Demonstrated ability to maintain confidentiality.
• Proficient in Microsoft Office with capacity to quickly learn new software and systems.
• Preferred: Bachelor’s or Associate’s degree.
• Experience in an international company.
• Interest in digitalization and adopting new tools.

Responsabilidades

• Manage day-to-day operations of the leadership team, coordinating and maintaining calendars and schedules with professionalism, discretion, and confidentiality.
• Handle all aspects of travel, including booking, itinerary creation, and expense reconciliation. Plan logistics for both on- and off-site meetings, overseeing site selection, A/V needs, accommodations, and banquet orders, coordinating with travel services and vendors.
• Monitor and manage the executive operational budget, participating in budget planning and performing monthly expense report reconciliation.
• Provide support for high-priority projects requiring accuracy and confidentiality, and participate in corporate committees to facilitate engagement activities.

Conocimientos

Executive support

Calendar management

Travel logistics

Budget tracking

Confidentiality

Independent work

Educación

Bachelor’s or Associate’s degree

Herramientas

Microsoft Office

Descripción del empleo

Huhtamaki in the United States is seeking an experienced Executive Assistant to support the leadership team with calendar management, travel arrangements, and communications. This role emphasizes confidentiality, discretion, and collaboration to keep operations running smoothly and help the business achieve its goals.

The ideal candidate brings at least five years in an executive support role, superb organizational and written skills, and proficiency with Microsoft Office.