Executive Assistant

Huhtamaki, Inc.; De Soto (KS); On-site; USD 60,000 - 90,000; Full time

Job summary

Huhtamaki, Inc. is seeking an experienced Executive Assistant to provide daily administrative support to the leadership team.

This role will manage calendars, coordinate meetings, and arrange travel, ensuring confidentiality and smooth operations in a collaborative environment. The ideal candidate has strong organizational skills, exceptional communication, and the ability to work independently in a fast-paced office setting.

Qualifications

• Minimum 5 years in an executive assistant or similar role.
• Strong attention to detail and organizational skills.
• Able to work independently, prioritize, and multi-task in a fast-paced environment.
• Demonstrated ability to maintain confidentiality.

Responsibilities

• Manage leadership calendars and schedules with professionalism, discretion, and confidentiality.
• Coordinate travel, meetings, and event logistics with vendors and travel services.
• Monitor and assist with executive budget and monthly expense reconciliation.

Skills

Executive support

Calendar management

Travel planning

Budgeting

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Enjoy a career, packaged with care, whilst helping protect food, people and the planet We are a key global provider of sustainable packaging solutions. We’re on a mission to make all packaging recyclable, reusable, or compostable. Every day, we ensure the hygiene and safety of food and drink for people around the world. We are Huhtamaki.

You could be part of our vision. Because it’s our talented people that make it happen. Our people on the shop floor producing innovative, sustainable products. Our people in our offices delivering excellence for our customers every day. It’s every one of us working together. We offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.

Job Summary

This role provides daily administrative support to leadership team members, ensuring effective time management, communication, and collaboration. Responsibilities include calendar management, coordinating meetings, and arranging travel, all aimed at facilitating smooth operations and successful achievement of business goals. The ideal candidate is technically savvy, adaptable, a fast learner, values confidentiality, and thrives in a collaborative environment. We seek someone who will elevate our administrative services and foster a positive working atmosphere.

Essential Functions

Administrative and Schedule Management: Manage day-to-day operations of the leadership team, coordinating and maintaining calendars and schedules with professionalism, discretion, and confidentiality.

Travel and Meeting Logistics: Handle all aspects of travel, including booking, itinerary creation, and expense reconciliation. Plan logistics for both on- and off-site meetings, overseeing site selection, A/V needs, accommodations, and banquet orders, coordinating with travel services and vendors.

Budget and Expense Administration: Monitor and manage the executive operational budget, participating in budget planning and performing monthly expense report reconciliation.

Project and Committee Support: Provide support for high-priority projects requiring accuracy and confidentiality, and participate in corporate committees to facilitate engagement activities such as Employee Appreciation Week and holiday events.

Job Qualifications

Required: Minimum 5 years in an executive assistant or similar role Strong attention to detail and excellent organizational skills Outstanding verbal and written communication Able to work independently, prioritize, and multi-task in a fast-paced environment Demonstrated ability to maintain confidentiality Proficient in Microsoft Office with capacity to quickly learn new software and systems

Preferred: Bachelor’s or Associate’s degree Experience in an international company Interest in digitalization and adopting new tools Environment Office-based role with climate-controlled conditions, requiring at least four days per week onsite.

Benefits and Perks

• We offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.
• We promise to offer a place where you can feel safe, be supported and make an impact, so we can all focus on the future together.

Join us. Help protect food, people and the planet. Help us protect food, people and the planet We’re on a mission to be the first choice in sustainable packaging solutions so we can protect food, people and the planet. We need talented people like you to make that happen. We’re growing as a business which is opening up new roles and opportunities so it’s an exciting time to join us. We promise to offer a place where you can feel safe, be supported and make an impact, so we can all focus on the future together.

Sounds like your sort of place? Your career, packaged with care.