Executive Assistant

Huhtamaki; De Soto (KS); On-site; USD 60,000 - 90,000; Full time

Job summary

Huhtamaki in the United States is seeking an experienced Executive Assistant to support the leadership team with calendar management, travel arrangements, and communications. This role emphasizes confidentiality, discretion, and collaboration to keep operations running smoothly and help the business achieve its goals.

The ideal candidate brings at least five years in an executive support role, superb organizational and written skills, and proficiency with Microsoft Office.

Qualifications

• Minimum 5 years in an executive assistant or similar role.
• Strong attention to detail and organizational skills.
• Outstanding verbal and written communication.
• Ability to work independently, prioritize, and multi-task in a fast-paced environment.
• Demonstrated ability to maintain confidentiality.
• Proficient in Microsoft Office with capacity to quickly learn new software and systems.
• Preferred: Bachelor’s or Associate’s degree.
• Experience in an international company.
• Interest in digitalization and adopting new tools.

Responsibilities

• Manage day-to-day operations of the leadership team, coordinating and maintaining calendars and schedules with professionalism, discretion, and confidentiality.
• Handle all aspects of travel, including booking, itinerary creation, and expense reconciliation. Plan logistics for both on- and off-site meetings, overseeing site selection, A/V needs, accommodations, and banquet orders, coordinating with travel services and vendors.
• Monitor and manage the executive operational budget, participating in budget planning and performing monthly expense report reconciliation.
• Provide support for high-priority projects requiring accuracy and confidentiality, and participate in corporate committees to facilitate engagement activities.

Skills

Executive support

Calendar management

Travel logistics

Budget tracking

Confidentiality

Independent work

Education

Bachelor’s or Associate’s degree

Tools

Microsoft Office

Job description

**Enjoy a career, packaged with care, whilst helping protect food, people and the planet**

We are a key global provider of sustainable packaging solutions. We’re on a mission to make all packaging recyclable, reusable, or compostable. Every day, we ensure the hygiene and safety of food and drink for people around the world. We are Huhtamaki.

You could be part of our vision. Because it’s our talented people that make it happen. Our people on the shop floor producing innovative, sustainable products. Our people in our offices delivering excellence for our customers every day. It’s every one of us working together.

We offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.

Job Summary

This role provides daily administrative support to leadership team members, ensuring effective time management, communication, and collaboration. Responsibilities include calendar management, coordinating meetings, and arranging travel, all aimed at facilitating smooth operations and successful achievement of business goals. The ideal candidate is technically savvy, adaptable, a fast learner, values confidentiality, and thrives in a collaborative environment. We seek someone who will elevate our administrative services and foster a positive working atmosphere.

Essential Functions

• Administrative and Schedule Management: Manage day-to-day operations of the leadership team, coordinating and maintaining calendars and schedules with professionalism, discretion, and confidentiality.
• Travel and Meeting Logistics: Handle all aspects of travel, including booking, itinerary creation, and expense reconciliation. Plan logistics for both on- and off-site meetings, overseeing site selection, A/V needs, accommodations, and banquet orders, coordinating with travel services and vendors.
• Budget and Expense Administration: Monitor and manage the executive operational budget, participating in budget planning and performing monthly expense report reconciliation.
• Project and Committee Support: Provide support for high-priority projects requiring accuracy and confidentiality, and participate in corporate committees to facilitate engagement activities such as Employee Appreciation Week and holiday events.

Job Qualifications

Required:

• Minimum 5 years in an executive assistant or similar role
• Strong attention to detail and excellent organizational skills
• Outstanding verbal and written communication
• Able to work independently, prioritize, and multi-task in a fast-paced environment
• Demonstrated ability to maintain confidentiality
• Proficient in Microsoft Office with capacity to quickly learn new software and systems

Preferred:

• Bachelor’s or Associate’s degree
• Experience in an international company
• Interest in digitalization and adopting new tools

Environment

Office-based role with climate-controlled conditions, requiring at least four days per week onsite.

Join us. Help protect food, people and the planet.