Strategic Executive Assistant to Leadership - Senior Living

Automatic Data Processing, Inc.; Freehold (NJ); On-site; USD 54,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid time off

Retirement savings plan

Mission-focused culture

Meaningful impact in residents' lives

Job summary

Applewood Village, a Continuing Care Retirement Community, is seeking an Executive Assistant to support the Executive Director and senior leadership. The role demands high organization, discretion, and exceptional communication to ensure smooth operations and service excellence for residents and families.

You will manage complex calendars, coordinate meetings, prepare executive communications, and assist with special projects, budgets, and vendor coordination in a mission-driven environment.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• Minimum of 3–5 years of executive administrative support experience.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and executive communications.
• Coordinate Board, committee, and leadership meetings, including scheduling, materials preparation, minute-taking, and follow-up activities.
• Maintain confidential records and information with the highest degree of discretion.
• Assist with budget tracking, invoice processing, and vendor coordination as assigned.

Skills

communication

time management

multitasking

prioritization

discretion

Education

Associate's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Applewood Village, a Continuing Care Retirement Community, is seeking an Executive Assistant to support the Executive Director and senior leadership. The role demands high organization, discretion, and exceptional communication to ensure smooth operations and service excellence for residents and families.

You will manage complex calendars, coordinate meetings, prepare executive communications, and assist with special projects, budgets, and vendor coordination in a mission-driven environment.