Executive Assistant

FALCON HOME HEALTH AND HOSPICE; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Presbyterian Village North is seeking an experienced Executive Administrative Assistant to provide comprehensive support to the Executive Director and senior leadership. The role coordinates executive communications, meetings, and key projects within a fast-paced healthcare and senior living environment.

The ideal candidate will be detail oriented, discreet, and able to manage multiple priorities while maintaining confidentiality.

Qualifications

• Minimum 5 years of executive administrative or executive secretarial experience.
• Experience in long-term care, senior living, or healthcare preferred.
• Strong Microsoft Office skills: Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Provide high-level administrative support to the Executive Director and senior leaders.
• Manage calendars, meetings, correspondence, and reports.
• Coordinate leadership meetings, agendas, materials, minutes, and follow-up items.
• Draft, proofread, format, and prepare documents and policies.
• Serve as liaison between executive leadership, departments, residents, and vendors.
• Assist with regulatory documentation and license renewals; maintain confidential files.

Skills

Executive admin exp

Microsoft Office

Communication skills

Discretion

Attention to detail

Healthcare exp

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Presbyterian Village North is seeking an experienced and highly organized Executive Administrative Assistant to provide comprehensive administrative support to the Executive Director and senior leadership team. This position serves as a key point of coordination for executive communications, meetings, special projects, regulatory and licensing documentation, and day-to-day administrative operations.

The ideal candidate is professional, detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced senior living and healthcare environment. This role requires excellent communication skills, sound judgment, discretion, and the ability to work independently while maintaining the highest level of confidentiality.

Key Responsibilities

• Provide high-level administrative support to the Executive Director and other senior leaders.
• Manage calendars, meetings, correspondence, phone calls, reports, presentations, and other executive communications.
• Coordinate leadership meetings, including agendas, meeting materials, minutes, room arrangements, and follow-up items.
• Draft, proofread, format, and prepare professional correspondence, reports, presentations, policies, procedures, and other documents.
• Serve as a liaison between executive leadership, departments, residents, visitors, vendors, and outside organizations.
• Coordinate and manage special projects as assigned by the Executive Director.
• Manage reception staff, including scheduling and coverage.
• Maintain executive files, records, regulatory materials, licenses, contracts, and renewal deadlines.
• Assist with facility license renewals and ensure required applications and documentation are completed accurately and timely.
• Provide Notary Services and general administrative support as needed.
• Maintain confidentiality when handling sensitive business, employee, resident, and organizational information.

Qualifications

• High school diploma required.
• Five or more years of executive administrative or executive secretarial experience; long-term care, senior living, or healthcare experience preferred.
• Strong proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Excellent written, verbal, proofreading, and organizational skills.
• Demonstrated ability to prioritize competing deadlines and manage multiple projects simultaneously.
• Strong interpersonal skills with the ability to communicate professionally with individuals at all levels of the organization.
• Ability to handle confidential and sensitive matters with discretion, tact, and professionalism.
• Exceptional attention to detail and accuracy.
• Genuine interest in serving older adults and supporting the mission of a senior living and healthcare organization.

This is an excellent opportunity for an experienced administrative professional who enjoys being at the center of a busy organization, supporting senior leadership, coordinating important initiatives, and helping ensure operations run smoothly.