Senior Executive Assistant & Board Liaison

Williamsburg Landing Inc; Williamsburg (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Williamsburg Landing Inc. is seeking an experienced Senior Executive Assistant to support the CEO, COO, Board of Directors, and Resident Association.

The role oversees front desk team leadership, oversees governance platforms, and coordinates CARF accreditation processes while maintaining confidential files and communications. You will manage complex calendars, meetings, travel, and reporting, ensuring accuracy and discretion across a senior living community.

Qualifications

• Bachelor’s degree preferred; with coursework in business administration, healthcare administration, or related field.
• 5+ years of progressive experience as an Executive Assistant, preferably in senior living or healthcare.
• 2+ years supporting Board of Directors, committees, or governance bodies.

Responsibilities

• Maintain calendars and daily workflows for CEO/COO, prioritizing competing demands.
• Schedule meetings and coordinate logistics with preparation materials and follow-up.
• Compose confidential correspondence and reports with professional tone and appearance.
• Develop and manage Administration department budget and monitor expenditures.
• Coordinate filing systems for confidential materials and maintain governance records.
• Serve as liaison between residents, families, CEO/COO, and leadership team.
• Administer PolicyStat system, train users, and ensure compliance with policies.
• Lead CARF accreditation logistics and documentation across departments.
• Arrange travel and maintain annual disclosures with relevant authorities.
• Maintain professional relationships with Board, staff, residents, and visitors.

Skills

Executive support

Board governance

Communication

Project management

Education

Bachelor’s degree, preferred

Tools

PolicyStat

CARF documentation

Job description

Williamsburg Landing Inc. is seeking an experienced Senior Executive Assistant to support the CEO, COO, Board of Directors, and Resident Association.

The role oversees front desk team leadership, oversees governance platforms, and coordinates CARF accreditation processes while maintaining confidential files and communications. You will manage complex calendars, meetings, travel, and reporting, ensuring accuracy and discretion across a senior living community.