Strategic Executive Assistant to Leadership (Hybrid)

M3 Insurance; Madison (WI); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible time-off

Paid parental leave

Employee appreciation events

Volunteering opportunities

Profit-sharing program

Job summary

M3 Insurance is seeking an Executive Assistant to provide high-level support to the Executive Leadership Team in Madison, WI. The role emphasizes organization, discretion, proactive planning, and project coordination to enable senior leaders to focus on strategic priorities.

The successful candidate will manage schedules, communications, travel, and confidential information, while building strong relationships with internal stakeholders and external partners.

Qualifications

• Bachelor's degree or equivalent experience; 3–5 years supporting senior management preferred.
• Strong communication and professional written/verbal skills.
• Adaptability, judgment, discretion, and confidentiality in handling sensitive information.
• Ability to manage competing priorities in a fast-paced environment.
• Travel coordination and meeting/event support.
• Valid driver’s license and willingness to travel <5% of the time.
• Ability to work scheduled hours 8 AM–5 PM, Monday–Friday.

Responsibilities

• Provide proactive, high-level executive support to members of the Executive Leadership Team, ensuring effective management of priorities, schedules, communications, and key business activities.
• Serve as a trusted partner to executives by anticipating needs, exercising sound judgment, and managing administrative and operational responsibilities with minimal direction.
• Build and maintain strong working relationships with executives, fellow Executive Assistants, and internal stakeholders to ensure effective communication, collaboration, and execution of business objectives.
• Support executive interactions and relationship management efforts with carriers, clients, vendor partners, community organizations, and other external stakeholders.
• Coordinate and facilitate meetings, events, travel, communications, and other activities that enable executives to maximize productivity and focus on strategic priorities.
• Manage sensitive and confidential information with the highest degree of professionalism, discretion, and integrity.
• Assist with special projects, strategic initiatives, and process improvement efforts that enhance the effectiveness and efficiency of executive operations.
• Provide cross-functional support and backup coverage for other Executive Assistants to ensure seamless support across the Executive Leadership Team.
• Represent the organization and executive leadership in a professional manner while fostering positive relationships and delivering exceptional service.

Skills

Executive support

Calendar management

Professional communication

Relationship management

Discretion and confidentiality

Education

Bachelor's degree or equivalent experience

Tools

M3 systems

Job description

M3 Insurance is seeking an Executive Assistant to provide high-level support to the Executive Leadership Team in Madison, WI. The role emphasizes organization, discretion, proactive planning, and project coordination to enable senior leaders to focus on strategic priorities.

The successful candidate will manage schedules, communications, travel, and confidential information, while building strong relationships with internal stakeholders and external partners.