Strategic Executive Assistant to Leadership

NuMark Credit Union; Countryside (IL); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Paid time off

Paid holidays

Company events

Birthday holidays

Life insurance

Disability insurance

401(k) match & profit sharing

Flexible spending account

Education reimbursement

Employee assistance program

Volunteer time

Job summary

NuMark Credit Union seeks an organized Executive Assistant to provide high-level administrative support to the executive leadership team. You will manage schedules, coordinate meetings and events, prepare correspondence and presentations, and handle confidential information with discretion.

The role requires strong Microsoft Office skills and a customer-focused approach. You will interact across leadership, staff, members, vendors, and community partners to keep the organization running smoothly.

Qualifications

• High school graduate required; Associate's or Bachelor's degree preferred.
• Minimum of three years of executive administrative support experience preferred.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational and time management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Strong interpersonal skills with the ability to interact professionally at all levels of the organization.
• Self-motivated and able to work independently with minimal supervision.
• Strong problem-solving and critical-thinking abilities.

Responsibilities

• Manage executive calendars, schedule appointments, meetings, and events.
• Coordinate travel arrangements, including transportation, accommodations, itineraries, and expense reporting.
• Prepare, edit, and distribute correspondence, reports, presentations, agendas, and other executive materials.
• Serve as a primary point of contact for internal and external communications.
• Organize and coordinate meetings, including room reservations, logistics, materials preparation, and meeting minutes.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with Board of Directors meetings by preparing packets, materials, agendas, and minutes.
• Track and follow up on action items, projects, and deadlines.
• Coordinate company events and executive-sponsored programs.
• Maintain filing systems and documentation for accuracy.
• Provide support for special projects and strategic initiatives.
• Build positive relationships with employees, members, vendors, and partners.

Skills

Calendar management

Travel coordination

Meeting logistics

Communication

Confidentiality

Project coordination

Interpersonal skills

Independent work

Education

High school diploma (required)

Associate's or Bachelor's preferred

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

NuMark Credit Union seeks an organized Executive Assistant to provide high-level administrative support to the executive leadership team. You will manage schedules, coordinate meetings and events, prepare correspondence and presentations, and handle confidential information with discretion.

The role requires strong Microsoft Office skills and a customer-focused approach. You will interact across leadership, staff, members, vendors, and community partners to keep the organization running smoothly.