Executive Assistant

NuMark Credit Union

Countryside (IL)

On-site

USD 36,000 - 40,000

Full time

3 days ago

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Benefits offered by this job

Health insurance

Dental

Vision

Paid time off

Paid holidays

Company events

Birthday holidays

Life insurance

Disability insurance

401(k) match & profit sharing

Flexible spending account

Education reimbursement

Employee assistance program

Volunteer time

Job summary

NuMark Credit Union seeks an organized Executive Assistant to provide high-level administrative support to the executive leadership team. You will manage schedules, coordinate meetings and events, prepare correspondence and presentations, and handle confidential information with discretion.

The role requires strong Microsoft Office skills and a customer-focused approach. You will interact across leadership, staff, members, vendors, and community partners to keep the organization running smoothly.

Qualifications

High school graduate required; Associate's or Bachelor's degree preferred.
Minimum of three years of executive administrative support experience preferred.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Exceptional organizational and time management skills with strong attention to detail.
Excellent written and verbal communication skills.
Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
Demonstrated ability to maintain confidentiality and exercise sound judgment.
Strong interpersonal skills with the ability to interact professionally at all levels of the organization.
Self-motivated and able to work independently with minimal supervision.
Strong problem-solving and critical-thinking abilities.

Responsibilities

Manage executive calendars, schedule appointments, meetings, and events.
Coordinate travel arrangements, including transportation, accommodations, itineraries, and expense reporting.
Prepare, edit, and distribute correspondence, reports, presentations, agendas, and other executive materials.
Serve as a primary point of contact for internal and external communications.
Organize and coordinate meetings, including room reservations, logistics, materials preparation, and meeting minutes.
Handle confidential and sensitive information with professionalism and discretion.
Assist with Board of Directors meetings by preparing packets, materials, agendas, and minutes.
Track and follow up on action items, projects, and deadlines.
Coordinate company events and executive-sponsored programs.
Maintain filing systems and documentation for accuracy.
Provide support for special projects and strategic initiatives.
Build positive relationships with employees, members, vendors, and partners.

Skills

Calendar management

Travel coordination

Meeting logistics

Communication

Confidentiality

Project coordination

Interpersonal skills

Independent work

Education

High school diploma (required)

Associate's or Bachelor's preferred

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Are you a highly organized, detail-oriented professional who enjoys supporting leadership and helping an organization run efficiently? Are you looking for an opportunity to make an impact with a fast-growing financial institution?

As an Executive Assistant, you will provide high-level administrative support to the executive leadership team by managing schedules, coordinating meetings and events, preparing correspondence and presentations, and handling confidential information with professionalism and discretion. The Executive Assistant serves as a key liaison between leadership, employees, members, vendors, and community partners while ensuring the smooth operation of executive offices and strategic initiatives.

What You'll Do:

Manage executive calendars, schedule appointments, meetings, and events, and ensure leaders are prepared for upcoming commitments.
Coordinate travel arrangements, including transportation, accommodations, itineraries, and expense reporting.
Prepare, edit, and distribute correspondence, reports, presentations, agendas, and other executive materials.
Serve as a primary point of contact for internal and external communications on behalf of executive leadership.
Organize and coordinate meetings, including room reservations, logistics, materials preparation, and meeting minutes.
Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
Assist with Board of Directors meetings by preparing board packets, meeting materials, agendas, and minutes as assigned.
Track and follow up on action items, projects, deadlines, and organizational initiatives.
Coordinate company events, employee recognition activities, and executive-sponsored programs.
Maintain filing systems, records, and documentation to ensure accuracy and accessibility.
Provide administrative support for special projects and strategic initiatives.
Build and maintain positive working relationships with employees, members, vendors, and community partners.

Qualifications:

High school graduate required; Associate's or Bachelor's degree preferred.
Minimum of three years of executive administrative support experience preferred.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Exceptional organizational and time management skills with strong attention to detail.
Excellent written and verbal communication skills.
Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
Demonstrated ability to maintain confidentiality and exercise sound judgment.
Strong interpersonal skills with the ability to interact professionally at all levels of the organization.
Self-motivated and able to work independently with minimal supervision.
Strong problem-solving and critical-thinking abilities.

More about Us:

NuMark's mission is to enrich the financial lives of our members. We offer a full menu of financial services from mortgage and auto loans to free checking accounts and business services. NuMark Credit Union is dedicated to putting our members first, treating them like family and helping them do more with their money. We help members get to their fantastic future faster.

At NuMark Credit Union, we recognize how vital our team is to the success of our organization. We believe that investing in the wellness and professional development of our people should be at the forefront of how we operate. Our focus is on making employees feel valued and supported because we know a strong team and positive culture is what gives us a competitive advantage in the markets that we serve. Take a look at our core values that dictate how we treat members and each other:

Passionate

– We are dedicated to exceeding expectations and are passionate, open-minded, and committed to serving members and their families on their lifelong financial journeys.

Accountable

– We take ownership of our responsibility to act in the best interests of our members and treat everyone with respect.

Collaborative

– We work together to provide exceptional service to our members, communities, and each other. We believe in the power of teamwork to achieve a common goal.

Knowledgeable

– We believe knowledge is power and that it should be freely shared with our members, communities, and employees.

Member Centric

– NuMark members are the foundation of who we are. Our members and our team are made up of diverse backgrounds. This allows us to be an inclusive organization where we can proudly serve everyone.

Benefits:

Full Time Employees can choose between several plans from Blue Cross Blue Shield (HMO, Options or PPO)
Dental
Vision
3 weeks of Paid Time Off
Paid Holidays Off
Company Lunches and Parties
Birthday Holidays
Life Insurance (Company Paid)
Short and Long Term Disability (Company Reimbursed)
401(k) Savings Plan with Company Match & Profit Sharing
Flex Spending Account
Accident Insurance Plans
Education Reimbursement for Bachelor or Master's Degrees
Employee Assistance Program
Paid Community Volunteer Time
Career Advancement Opportunities

Equal Opportunity Employer:

Equal Employment Opportunity has been, and will continue to be, a fundamental principle of NuMark Credit Union where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, or any other protected characteristic as established by law.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions under the Americans with Disabilities Act (ADA).

While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.
Specific vision abilities required by this job include close vision requirements due to computer work.
The ability to talk and hear both in-person and by telephone is required.
Light to moderate lifting may be required up to 25 pounds.
Regular, predictable, in-person attendance is required at the employee's assigned location(s) for all scheduled shifts.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions under the Americans with Disabilities Act (ADA).