Strategic Executive Assistant to Founder

Fictiv; San Francisco, Northern (CA, KY); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401K plan

Virtual work stipend

Parental leave

Ergonomic setup

Stipend for accessories

Job summary

MISUMI Americas seeks an Executive Assistant to be the Founder’s trusted right hand, bringing structure to a fast-paced environment and acting as a strategic partner to maximize productivity. You will juggle calendars, travel logistics, and cross-functional communication with autonomy and sound judgment.

In this role, you will manage complex scheduling, prepare briefing materials, coordinate international travel, and liaise with internal teams and external partners.

Qualifications

• Proven experience supporting an individual, Founder, or executive in a similar role.
• Experience managing complex scheduling, travel, and logistics across multiple priorities.
• Experience handling confidential information, personal logistics, and ad hoc requests with discretion.
• Strong background in event planning, hospitality or private client services.
• Highly organized, detail-oriented, and able to anticipate needs proactively.
• Ability to thrive in a fast-paced, dynamic, and highly personalized environment.

Responsibilities

• Manage and optimize the Founder's calendars, ensuring alignment across priorities, commitments, and time-sensitive decisions.
• Coordinate communications on behalf of the Founder, including email triage, correspondence, and scheduling; prepare briefing materials, agendas, and meeting notes with clear follow-through on action items.
• Manage complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Serve as a liaison between the Founder and internal teams, external partners, and key stakeholders.
• Assist with special projects and strategic initiatives as they arise.

Skills

Executive support

Calendar management

Travel coordination

liaison

Project coordination

Discretion and confidentiality

Job description

MISUMI Americas seeks an Executive Assistant to be the Founder’s trusted right hand, bringing structure to a fast-paced environment and acting as a strategic partner to maximize productivity. You will juggle calendars, travel logistics, and cross-functional communication with autonomy and sound judgment.

In this role, you will manage complex scheduling, prepare briefing materials, coordinate international travel, and liaise with internal teams and external partners.