Strategic Executive Assistant to Founder

Fictiv; Oakland (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

401K plan

Virtual stipend

Parental leave

Ergonomic setup

Job summary

MISUMI Americas in the Bay Area seeks an experienced Executive Assistant to serve as the founder's trusted right hand. You will manage complex calendars, coordinate communications, and enable strategic focus.

This role requires autonomy, high discretion, and a proactive style to thrive in a fast-paced, private-client environment. Occasional international travel and cross-functional liaison with internal teams, vendors, and partners are expected.

Qualifications

• Proven experience supporting an executive or founder.
• Experience managing complex scheduling, travel, and logistics across multiple priorities.
• Discretion handling confidential information and personal logistics.
• Background in event planning, hospitality or private client services.
• Highly organized and proactive in fast-paced environments.

Responsibilities

• Manage and optimize the Founder's calendars across priorities and decisions.
• Coordinate communications on behalf of the Founder; prepare briefing materials and meeting notes.
• Oversee complex domestic and international travel arrangements and itineraries.
• Serve as liaison between Founder, internal teams, and external partners.
• Assist with special projects and strategic initiatives as they arise.

Skills

Executive support

Scheduling

Travel logistics

Discretion

Event planning

Hospitality

Proactive

Tools

Google Workspace

Microsoft Office

Job description

MISUMI Americas in the Bay Area seeks an experienced Executive Assistant to serve as the founder's trusted right hand. You will manage complex calendars, coordinate communications, and enable strategic focus.

This role requires autonomy, high discretion, and a proactive style to thrive in a fast-paced, private-client environment. Occasional international travel and cross-functional liaison with internal teams, vendors, and partners are expected.