Strategic EA to Founder | Calendar, Travel, & Liaison

Fictiv; San Francisco (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Competitive medical, dental, andVision

401K plan

Monthly Virtual Work stipend

Parental leave programs

Paid volunteer days

Job summary

MISUMI Americas is seeking a highly capable Executive Assistant to serve as the Founder’s trusted partner. You will bring structure to a fast-paced environment, manage complex calendars, coordinate international travel, and ensure tasks are tracked to maximize the Founder’s effectiveness.

This role requires discretion, executive-support experience, and a proactive, highly organized approach. You will liaise with internal teams and external partners, support strategic initiatives, and contribute

Qualifications

• Proven experience supporting an individual, Founder, or executive in a similar role.
• Experience managing complex scheduling, travel, and logistics across multiple priorities.
• Experience handling confidential information, personal logistics, and ad hoc requests with discretion.
• Strong background in event planning, hospitality or private client services.
• Highly organized, detail-oriented, and able to anticipate needs proactively.
• Ability to thrive in a fast-paced, dynamic, and highly personalized environment.

Responsibilities

• Manage the Founder's calendar across priorities and time-sensitive decisions.
• Coordinate communications, prepare briefs, agendas, and meeting notes with follow-through on actions.
• Manage domestic and international travel including flights, accommodations, and itineraries.
• Liaise between the Founder and internal teams, external partners, and stakeholders.
• Assist with special projects and strategic initiatives as they arise.

Skills

Executive support experience

Calendar management

Travel coordination

Discretion

Communication skills

Tools

Calendar systems

Travel booking tools

Job description

MISUMI Americas is seeking a highly capable Executive Assistant to serve as the Founder’s trusted partner. You will bring structure to a fast-paced environment, manage complex calendars, coordinate international travel, and ensure tasks are tracked to maximize the Founder’s effectiveness.

This role requires discretion, executive-support experience, and a proactive, highly organized approach. You will liaise with internal teams and external partners, support strategic initiatives, and contribute