Executive Assistant to Founder

ProducePay; San Francisco (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401K plan

Monthly virtual work stipend (food, Wi

Annual education stipend

Parental leave programs

Paid volunteer days

Onboarding setup: standing desk, tech,

Ergonomic supplies stipend

Job summary

MISUMI Americas is seeking a highly organized Executive Assistant to support the Founder and family with day-to-day personal operations, scheduling, and household logistics. This role blends administrative coordination with hands-on tasks in a fast-paced, highly personalized environment.

You will own and manage competing priorities, anticipate needs, and ensure smooth operations behind the scenes. This is a high-touch role requiring discretion, flexibility, and strong problem-solving skills.

Qualifications

• Proven experience supporting a Founder or private client in a personal assistant or household management role.
• Strong scheduling, travel, and logistics management across multiple priorities.
• Background in event planning, hospitality, or private client services.
• Highly organized, proactive, and discreet with confidentiality.

Responsibilities

• Own family and personal scheduling - coordinating calendars across professional commitments, school activities, appointments, and social events.
• Oversee day-to-day household operations - including vendor management, maintenance, service providers, and ongoing property needs.
• Manage complex travel logistics - including flights, accommodations, ground transportation, and detailed itineraries.
• Run errands and handle in-person tasks - including shopping, returns, and appointment coordination.
• Support meal planning and household organization - including grocery coordination and inventory management.
• Plan and execute events and gatherings - managing vendors, logistics, and on-site coordination.
• Handle household finances and bill payments - ensuring organization and timeliness.
• Coordinate communication on behalf of the Founder - including email and scheduling logistics.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Discretion & confidentiality

Private client services

Job description

About MISUMI Americas

MISUMI Americas, a division of MISUMI Group, is a leading provider of standard, configurable, and custom manufacturing solutions. By integrating a vast catalog of components with a world-class digital manufacturing platform, MISUMI Americas empowers engineers and procurement teams to accelerate innovation across the entire product lifecycle. With operations in the San Francisco Bay Area and Chicago, the company serves as a vital partner for the most innovative companies in the Americas.

Impact in This Role

We are seeking a highly organized, proactive Executive Assistant to support the Founder and family across day-to-day personal operations, scheduling, and household logistics. This role blends administrative coordination with real-life execution - ideal for someone who thrives in a fast-paced, highly personalized environment.

As a trusted partner to the Founder, you will own and manage competing personal and professional priorities, anticipate needs, and ensure everything runs smoothly behind the scenes. This is not a traditional office-based administrative role, but rather a high-touch position requiring discretion, flexibility, and strong problem-solving skills.

What You’ll Be Doing

Personal & Household Support

• Own family and personal scheduling - coordinating calendars across professional commitments, school activities, appointments, and social events
• Oversee day-to-day household operations - including vendor management, maintenance, service providers, and ongoing property needs
• Manage complex travel logistics - including flights, accommodations, ground transportation, and detailed itineraries
• Run errands and handle in-person tasks - including shopping, returns, and appointment coordination
• Support meal planning and household organization - including grocery coordination and inventory management
• Plan and execute events and gatherings - managing vendors, logistics, and on-site coordination
• Handle household finances and bill payments - ensuring organization and timeliness

Founder Support

• Manage and optimize the Founder’s calendar - ensuring alignment across priorities and commitments
• Coordinate communication on behalf of the Founder - including email and scheduling logistics
• Support key meetings - including agenda preparation and follow-ups
• Assist with special projects and ad hoc initiatives as needed

Experience & Qualifications

• Proven experience supporting an individual, Founder, or executive in a personal assistant, household manager, or similar role
• Experience managing complex scheduling, travel, and logistics across multiple priorities
• Strong background in event planning, hospitality or private client services
• Experience coordinating vendors, properties, or household operations is a plus
• Highly organized, detail-oriented, and able to anticipate needs proactively
• Strong communication skills and ability to operate with discretion and confidentiality
• Comfortable handling both administrative coordination and hands-on personal tasks
• Ability to thrive in a fast-paced, dynamic, and highly personalized environment
• Valid driver’s license and reliable transportation preferred

Physical Requirements

While performing the duties of this job, the employee routinely is required to sit; walk; talk and hear; use hands to keyboard, fingers, handle, and feel; stoop, kneel, crouch, twist, crawl, reach, and stretch. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range: $75,000 to $90,000/year, depending upon experience

Perks and Benefits

• Competitive medical, dental, and vision insurance
• 401K plan
• Monthly Virtual Work stipend for things like food, internet, travel, pet care, health and wellness
• Annual Education stipend
• Parental leave programs
• Paid volunteer days
• Onboarding setup, including: standing desk, laptop, monitor, and chair, and a stipend for additional items such as headphones, blue light glasses, or any other ergonomic supplies you may want or need
• And much, much more!

Interested in learning more? We look forward to hearing from you soon.

We’re actively seeking teammates who:

• Bring diverse perspectives and experience to our culture and company.
• Excel at being part of a strong, empathetic team.
• Thrive in an environment emphasizing respect, honesty, collaboration, and growth.
• Have an 'always learning' mindset that celebrates learning, not just wins.
• Help us continue to build a world-class organization that values the contributions of all of our teammates

We encourage applications from members of underrepresented groups, including but not limited to women, members of the LGBTQ community, people of color, people with disabilities, and veterans.