Executive Assistant to Founder

Fictiv; Oakland (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

401K plan

Virtual stipend

Parental leave

Ergonomic setup

Job summary

MISUMI Americas in the Bay Area seeks an experienced Executive Assistant to serve as the founder's trusted right hand. You will manage complex calendars, coordinate communications, and enable strategic focus.

This role requires autonomy, high discretion, and a proactive style to thrive in a fast-paced, private-client environment. Occasional international travel and cross-functional liaison with internal teams, vendors, and partners are expected.

Qualifications

• Proven experience supporting an executive or founder.
• Experience managing complex scheduling, travel, and logistics across multiple priorities.
• Discretion handling confidential information and personal logistics.
• Background in event planning, hospitality or private client services.
• Highly organized and proactive in fast-paced environments.

Responsibilities

• Manage and optimize the Founder's calendars across priorities and decisions.
• Coordinate communications on behalf of the Founder; prepare briefing materials and meeting notes.
• Oversee complex domestic and international travel arrangements and itineraries.
• Serve as liaison between Founder, internal teams, and external partners.
• Assist with special projects and strategic initiatives as they arise.

Skills

Executive support

Scheduling

Travel logistics

Discretion

Event planning

Hospitality

Proactive

Tools

Google Workspace

Microsoft Office

Job description

MISUMI Americas, a division of MISUMI Group, is a leading provider of standard, configurable, and custom manufacturing solutions. By integrating a vast catalog of components with a world-class digital manufacturing platform, MISUMI Americas empowers engineers and procurement teams to accelerate innovation across the entire product lifecycle. With operations in the San Francisco Bay Area and Chicago, the company serves as a vital partner for the most innovative companies in the Americas.

Impact in This Role

We are seeking a highly capable, proactive Executive Assistant to serve as a trusted right hand to our Founder. This role goes beyond traditional administrative support — you will be a strategic partner who ensures the Founder’s time, energy, and attention are focused where they matter most. This role requires someone who can bring structure to a fast-paced environment, ensure critical tasks are tracked and completed, and help maximize the Founder’s effectiveness and productivity. You will manage competing priorities across a dynamic calendar, drive seamless communication, and operate with a high degree of autonomy, discretion, and sound judgment.

What You Will Be Doing

• Manage and optimize the Founder's calendars, ensuring alignment across priorities, commitments, and time-sensitive decisions
• Coordinate communications on behalf of the Founder, including email triage, correspondence, and scheduling Prepare briefing materials, agendas, and meeting notes, with clear follow-through on action items
• Manage complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
• Serve as a liaison between the Founder and internal teams, external partners, and key stakeholders
• Assist with special projects and strategic initiatives as they arise

Experience & Qualifications

• Proven experience supporting an individual, Founder, or executive in a similar role
• Experience managing complex scheduling, travel, and logistics across multiple priorities
• Experience handling confidential information, personal logistics, and ad hoc requests with discretion
• Strong background in event planning, hospitality or private client services
• Highly organized, detail-oriented, and able to anticipate needs proactively
• Ability to thrive in a fast-paced, dynamic, and highly personalized environment

Physical Requirements

While performing the duties of this job, the employee routinely is required to sit; walk; talk and hear; use hands to keyboard, fingers, handle, and feel; stoop, kneel, crouch, twist, crawl, reach, and stretch. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range: $75,000 to $90,000/year, depending upon experience

Perks and Benefits

• Competitive medical, dental, and vision insurance
• 401K plan
• Monthly Virtual Work stipend for things like food, internet, travel, pet care, health and wellness
• Parental leave programs
• Onboarding setup, including: standing desk, laptop, monitor, and chair, and a stipend for additional items such as headphones, blue light glasses, or any other ergonomic supplies you may want or need
• And much, much more!

Interested in learning more? We look forward to hearing from you soon.

We’re actively seeking teammates who:

• Bring diverse perspectives and experience to our culture and company.
• Excel at being part of a strong, empathetic team.
• Thrive in an environment emphasizing respect, honesty, collaboration, and growth.
• Have an ‘always learning’ mindset that celebrates learning, not just wins.
• Help us continue to build a world-class organization that values the contributions of all of our teammates

We encourage applications from members of underrepresented groups, including but not limited to women, members of the LGBTQ community, people of color, people with disabilities, and veterans.