High-Touch Executive Assistant to Founder

ProducePay; San Francisco (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401K plan

Monthly virtual work stipend (food, Wi

Annual education stipend

Parental leave programs

Paid volunteer days

Onboarding setup: standing desk, tech,

Ergonomic supplies stipend

Job summary

MISUMI Americas is seeking a highly organized Executive Assistant to support the Founder and family with day-to-day personal operations, scheduling, and household logistics. This role blends administrative coordination with hands-on tasks in a fast-paced, highly personalized environment.

You will own and manage competing priorities, anticipate needs, and ensure smooth operations behind the scenes. This is a high-touch role requiring discretion, flexibility, and strong problem-solving skills.

Qualifications

• Proven experience supporting a Founder or private client in a personal assistant or household management role.
• Strong scheduling, travel, and logistics management across multiple priorities.
• Background in event planning, hospitality, or private client services.
• Highly organized, proactive, and discreet with confidentiality.

Responsibilities

• Own family and personal scheduling - coordinating calendars across professional commitments, school activities, appointments, and social events.
• Oversee day-to-day household operations - including vendor management, maintenance, service providers, and ongoing property needs.
• Manage complex travel logistics - including flights, accommodations, ground transportation, and detailed itineraries.
• Run errands and handle in-person tasks - including shopping, returns, and appointment coordination.
• Support meal planning and household organization - including grocery coordination and inventory management.
• Plan and execute events and gatherings - managing vendors, logistics, and on-site coordination.
• Handle household finances and bill payments - ensuring organization and timeliness.
• Coordinate communication on behalf of the Founder - including email and scheduling logistics.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Discretion & confidentiality

Private client services

Job description

MISUMI Americas is seeking a highly organized Executive Assistant to support the Founder and family with day-to-day personal operations, scheduling, and household logistics. This role blends administrative coordination with hands-on tasks in a fast-paced, highly personalized environment.

You will own and manage competing priorities, anticipate needs, and ensure smooth operations behind the scenes. This is a high-touch role requiring discretion, flexibility, and strong problem-solving skills.