Strategic Executive Assistant to VP for Research

University of Notre Dame; Notre Dame (IN); Vor Ort; USD 59.000 - 72.000; Vollzeit

Zusammenfassung

University of Notre Dame in Indiana seeks a Senior Executive Administrative Assistant reporting to the Director of Executive Office Operations. This high-visibility role coordinates the Vice President for Research's priorities, calendars, travel, and communications in a fast-paced academic setting.

The ideal candidate has a strong track record in executive support, exceptional organization, discretion, and the ability to manage multiple deadlines.

Qualifikationen

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Sound judgment and the ability to handle confidential and sensitive information with discretion.
• Demonstrated ability to prioritize, solve problems proactively, and manage competing priorities and deadlines.
• Strong relationship management skills and the ability to interact professionally with senior leaders and diverse stakeholders.
• Proficiency with standard software: Word, Excel, PowerPoint, Adobe Acrobat Pro.

Aufgaben

• Manage the VPR's calendar, appointments, travel arrangements, correspondence, and daily priorities. Anticipate needs, prepare briefing materials, and ensure readiness for meetings.
• Serve as a primary point of contact for the VPR's office, coordinating communications with senior university leaders, faculty, staff, donors, and external partners.
• Plan and coordinate executive meetings, leadership discussions, and special engagements. Prepare agendas and materials, document action items and ensure follow-up.
• Support daily operations of the VPR's office by improving administrative processes and maintaining organized records.
• Assist with executive office programs, events, and strategic initiatives, coordinating logistics and tracking deliverables.
• Monitor deadlines and manage competing requests to keep executive priorities moving forward.

Kenntnisse

Organizational skills

Communication

Discretion

Prioritization & time management

Relationship management

Ausbildung

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat Pro

Jobbeschreibung

University of Notre Dame in Indiana seeks a Senior Executive Administrative Assistant reporting to the Director of Executive Office Operations. This high-visibility role coordinates the Vice President for Research's priorities, calendars, travel, and communications in a fast-paced academic setting.

The ideal candidate has a strong track record in executive support, exceptional organization, discretion, and the ability to manage multiple deadlines.