Strategic Executive Assistant to Finance Leadership

Virginia AG; Charlottesville (VA); On-site; USD 43,000 - 56,000; Full time

Job summary

University of Virginia UVA Finance seeks an experienced Executive Assistant to provide high-level support to senior leaders, including the Treasurer and Chief Budget Officer, with calendar management, agendas, and confidential project support.

The role requires strong administrative skills, research capabilities, and proactive communication, with potential hybrid scheduling after onboarding.

Qualifications

• Bachelor’s degree or equivalent experience required.
• 3+ years of administrative or executive support experience.
• Experience in higher education or finance setting preferred.
• Proficient in Excel and PowerPoint; familiar with Workday and Salesforce.
• Willing to learn new technologies (Zoom, Copilot, Teams).

Responsibilities

• Provide full executive support to UVA Finance leaders.
• Prepare and distribute meeting agendas; record minutes; track action items.
• Manage escalations and draft responses for leadership.
• Coordinate meetings and communications to optimize leadership time.
• Anticipate needs; prepare materials, logistics, and follow-up proactively.

Skills

Executive support

Calendar management

Meeting planning

Research

Presentation creation

Stakeholder liaison

Education

Bachelor's degree

Tools

Workday

Salesforce

Zoom

Outlook

Copilot

Teams

Job description

University of Virginia UVA Finance seeks an experienced Executive Assistant to provide high-level support to senior leaders, including the Treasurer and Chief Budget Officer, with calendar management, agendas, and confidential project support.

The role requires strong administrative skills, research capabilities, and proactive communication, with potential hybrid scheduling after onboarding.