Executive Finance & Administration Associate

Southern Illinois University at Carbondale; Carbondale (IL); On-site; USD 90,000 - 130,000; Full time

Job summary

Southern Illinois University Carbondale seeks a Business/Administrative Associate to provide executive support to the VP for Financial & Administration. The role coordinates cross‑functional initiatives, prepares briefing materials, and ensures governance and audit materials align with policy.

Responsibilities include calendar management, liaison work with the President's Office and external agencies, and productively supporting budget, risk, and governance activities across the division.

Qualifications

• Bachelor's degree and at least three years of progressively responsible business, financial, and managerial work experience.
• Ability to manage multiple complex projects and priorities.
• Strong communication and confidentiality skills.

Responsibilities

• Serve as primary operational resource to the VP, assisting with managing priorities, communications, and strategic initiatives.
• Prepare briefing materials, analyses, and recommendations to support informed decision‑making.
• Coordinate materials for Board committees and ensure submissions are complete and aligned with policies.
• Support audit coordination and regulatory filings; liaise with external agencies.
• Maintain calendars, records, and travel coordination for the VP.

Skills

Strategic planning

Executive support

Communication skills

Analytical

Project coordination

Education

Bachelor's degree in Business Administration, Finance, Accounting, Public Administration, Higher Education Administration, or related field

Job description

Southern Illinois University Carbondale seeks a Business/Administrative Associate to provide executive support to the VP for Financial & Administration. The role coordinates cross‑functional initiatives, prepares briefing materials, and ensures governance and audit materials align with policy.

Responsibilities include calendar management, liaison work with the President's Office and external agencies, and productively supporting budget, risk, and governance activities across the division.