Strategic Executive Assistant to Executives

VetJobs; New Albany (OH); On-site; USD 60,000 - 85,000; Full time

Job summary

VetJobs in New Albany, Ohio is seeking an experienced Executive Assistant to provide high-level administrative support to multiple executives. This on-site role manages calendars, communications, and project coordination while maintaining confidentiality and professionalism.

The ideal candidate holds a Bachelor’s degree and 5–7 years of senior-level support experience, with strong Microsoft Office skills and proficiency with Concur.

Qualifications

• Bachelor’s degree required.
• 5–7 years of executive administrative support experience.
• Experience supporting multiple senior executives simultaneously.
• Experience in a corporate, manufacturing, pharmaceutical, healthcare, or regulated environment preferred.

Responsibilities

• Manage complex calendars for multiple executives.
• Coordinate and prioritize scheduling demands while ensuring optimal use of executive time.
• Prepare meeting agendas, presentations, reports, and supporting materials.
• Draft, edit, and distribute professional communications on behalf of executives.
• Track and follow up on action items, deadlines, and key deliverables.
• Assist with day-to-day business-related activities for site(s).
• Coordinate staff meetings, and special events.
• Prepare meeting materials, presentations, minutes, and follow-up summaries.
• Arrange conference rooms, catering and logistics as needed.
• Support all departmental and company meetings
• Coordinate domestic and international travel arrangements.
• Develop travel itineraries and ensure all necessary reservations are secured.
• Prepare and reconcile expense reports in accordance with company policies.
• Perform any other tasks/duties as assigned by management.

Skills

Calendar management

Travel coordination

Executive support

Communications

Discretion & confidentiality

Education

Bachelor's degree

Tools

Concur

Microsoft Office Suite

Outlook

Excel

PowerPoint

Teams

Job description

VetJobs in New Albany, Ohio is seeking an experienced Executive Assistant to provide high-level administrative support to multiple executives. This on-site role manages calendars, communications, and project coordination while maintaining confidentiality and professionalism.

The ideal candidate holds a Bachelor’s degree and 5–7 years of senior-level support experience, with strong Microsoft Office skills and proficiency with Concur.