Executive Assistant - New Albany, OH

VetJobs; New Albany (OH); On-site; USD 60,000 - 85,000; Full time

Job summary

VetJobs in New Albany, Ohio is seeking an experienced Executive Assistant to provide high-level administrative support to multiple executives. This on-site role manages calendars, communications, and project coordination while maintaining confidentiality and professionalism.

The ideal candidate holds a Bachelor’s degree and 5–7 years of senior-level support experience, with strong Microsoft Office skills and proficiency with Concur.

Qualifications

• Bachelor’s degree required.
• 5–7 years of executive administrative support experience.
• Experience supporting multiple senior executives simultaneously.
• Experience in a corporate, manufacturing, pharmaceutical, healthcare, or regulated environment preferred.

Responsibilities

• Manage complex calendars for multiple executives.
• Coordinate and prioritize scheduling demands while ensuring optimal use of executive time.
• Prepare meeting agendas, presentations, reports, and supporting materials.
• Draft, edit, and distribute professional communications on behalf of executives.
• Track and follow up on action items, deadlines, and key deliverables.
• Assist with day-to-day business-related activities for site(s).
• Coordinate staff meetings, and special events.
• Prepare meeting materials, presentations, minutes, and follow-up summaries.
• Arrange conference rooms, catering and logistics as needed.
• Support all departmental and company meetings
• Coordinate domestic and international travel arrangements.
• Develop travel itineraries and ensure all necessary reservations are secured.
• Prepare and reconcile expense reports in accordance with company policies.
• Perform any other tasks/duties as assigned by management.

Skills

Calendar management

Travel coordination

Executive support

Communications

Discretion & confidentiality

Education

Bachelor's degree

Tools

Concur

Microsoft Office Suite

Outlook

Excel

PowerPoint

Teams

Job description

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers.

Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Nature and Scope

The Executive Assistant provides high-level administrative and operational support to multiple executives, ensuring efficient management of schedules, communications, projects, and departmental activities. This role serves as a key point of coordination between executives, internal stakeholders, and external partners while maintaining the highest level of professionalism, confidentiality, and organizational effectiveness.

Essential Duties And Responsibilities

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

• Manage complex calendars for multiple executives, including scheduling meetings, appointments
• Coordinate and prioritize competing scheduling demands while ensuring optimal use of executive time.
• Prepare meeting agendas, presentations, reports, and supporting materials.
• Draft, edit, and distribute professional communications on behalf of executives.
• Track and follow up on action items, deadlines, and key deliverables.
• Assist with day-to-day business-related activities for site(s).
• Coordinate staff meetings, and special events.
• Prepare meeting materials, presentations, minutes, and follow-up summaries.
• Arrange conference rooms, catering and logistics as needed.
• Support all departmental and company meetings
• Coordinate domestic and international travel arrangements.
• Develop travel itineraries and ensure all necessary reservations are secured.
• Prepare and reconcile expense reports in accordance with company policies.
• Perform any other tasks/duties as assigned by management.

Auto req ID

482939BR

Minimum Education Required

Bachelors

Additional Qualifications/Responsibilities

Education Requirements and Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Bachelor’s degree required.

Minimum 5-7 Years Of Executive Administrative Support Experience

• Experience supporting multiple senior-level executives simultaneously.
• Experience in a corporate, manufacturing, pharmaceutical, healthcare, or regulated environment preferred.

Experience Using Concur Preferred

• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong problem-solving and decision-making skills.
• Ability to handle confidential and sensitive information with discretion.
• Demonstrated professionalism, sound judgment, and initiative.
• Ability to work independently with minimal supervision.
• Ability to work overtime as needed.

Physical Environment and Requirements

• Ability to work in an office environment.
• Ability to sit, stand, and use a computer for extended periods.
• Occasional travel may be required.

City

New Albany

State

Ohio

Job Category

Administrative and Support Services

Job Code

Executive_Assistant Executive Assistant

Affiliate Sponsor

American Regent