Executive Assistant

US AI; North Bethesda (MD); On-site; USD 80,000 - 125,000; Full time

Benefits offered by this job

Paid time off

Life insurance

401(k) with employer matching

Opportunities for professional growth

Job summary

A forward-thinking tech organization in North Bethesda is seeking an Executive Assistant to support top executives. The ideal candidate will have over seven years of experience, excellent organizational skills, and proficiency in Microsoft Office and project management tools. Compensation ranges from $80,000 to $125,000 per year, alongside a comprehensive benefits package.

Qualifications

• Bachelor’s degree in business preferred or relevant work experience.
• Minimum of seven (7) years of experience in an Executive Assistant role supporting c-suite executives.

Responsibilities

• Schedule meetings and maintain complex calendars.
• Manage high-volume emails and prepare correspondence.
• Assist in travel arrangements and expense management.

Skills

Flexibility

Organizational skills

Communication skills

Microsoft Office

Project management tools knowledge

Education

Bachelor's degree in business or relevant work experience

7+ years as Executive Assistant

Tools

Asana

Google Workspace

Job description

Overview

US AI stands as a forward-thinking digital transformation enterprise, dedicated to enabling individuals to achieve remarkable feats through cutting-edge technology. As a leader in Artificial Intelligence, Cybersecurity and Self-Healing Infrastructure, we are actively seeking top-tier talent to spearhead the commercialization of groundbreaking products and propel our business to new heights.

If you’re passionate about pushing the boundaries of what’s possible in the digital realm, then this is the place for you. Come work with us, and let’s redefine the future together.

About the job

As an Executive Assistant, you will be the master organizer, a communication guru, and a problem-solving ninja. We are seeking an energetic individual to join our fast-paced tech company, where innovation is the name of the game, and every day brings exciting new challenges.

Responsibilities

• Schedule internal and external appointments, plan meetings/events, and maintain complex and changing calendars, while addressing scheduling roadblocks.
• Set up and prepare for onsite and virtual demos, coordinating with tech and non-tech teams.
• Manage high-volume emails and flag urgent messages for the C-suite.
• Draft and prepare routine and advanced correspondence, including emails, presentations and reports. Review outgoing correspondence for accuracy, format, signatures, and conformance with executive procedures.
• Assist leadership by optimizing time usage and making decisions regarding short-term priorities and activities.
• Arrange travel following company procedures and assist with obtaining travel documents, including visas/passports, while supporting leadership expenses/credit card reconciliation.
• Assist Human Resources with the setup of new hires.
• Compile, prepare and process leadership expenses and credit card reconciliation where needed.
• Support budgets and operational cost management.

Education & Experience

• Bachelor’s degree in business preferred or relevant work experience
• Minimum of seven (7) years of experience in an Executive Assistant role supporting c-suite executives, preferably in a tech organization

Required Skills / Certifications

• Flexibility to be available to take calls and handle matters outside of core business hours as needed
• Basic knowledge of project management tools like Asana to track tasks, deadlines and priorities
• Highly organized with exceptional communication skills and ability to manage a variety of high-priority projects
• Ability to generate reports, presentations, and draft communications for internal and external use
• Desire to grow and take on your own projects as deemed appropriate by leadership
• Professional demeanor and soft skills such as discretion and adaptability
• Positive and personable can-do attitude
• Mastery of Microsoft Office suite and Google Workspace
• Ability to effectively use calendar management and other tools to coordinate complex meetings and events
• Experience handling confidential materials for executives

Preferred Skills / Certifications

• Experience working for tech executives
• Basic knowledge of working in an agile environment

Security clearance

• You must be able to obtain a security clearance (Secret or higher) – US Citizenship required

Compensation

• $80,000-$125,000 per year based on skills and experience
• Comprehensive benefits package including paid time off, life insurance, 401(k) with employer matching, and opportunities for professional growth and career development

Location & Equal Opportunity

You have the legal right to work in the United States without current or future employer sponsorship. Qualified candidates must live in the United States, with the ability to commute to the North Bethesda, MD office. USAI is an equal employment opportunity employer and prohibits discrimination or harassment in all its forms.