Strategic Executive Assistant to Dual VP Sales Leaders

7505 Caremark, L.L.C.; Illinois; Hybrid; USD 73,000 - 122,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Retirement savings

Wellness programs

Job summary

7505 Caremark, L.L.C. seeks an experienced executive assistant to provide high-level administrative and operational support to two Vice Presidents, coordinating calendars, travel, events, and communications.

The role requires discretion with confidential information, strong cross-functional collaboration, and the ability to drive process improvements while delivering professional, timely support in a fast-paced environment.

Qualifications

• 5+ years of executive administrative experience supporting senior leaders in a matrixed environment.
• Ability to manage multiple priorities and deadlines with meticulous attention to detail.
• Experience handling highly confidential information with discretion and professionalism.
• Proven coordination of cross-functional projects and executive meetings.
• Advanced proficiency in Microsoft Office including Outlook, PowerPoint, Excel, Teams and Word.

Responsibilities

• Provide comprehensive executive administrative support to two senior sales leaders, managing complex calendars and coordinating meetings and events.
• Serve as a key point of contact for internal and external stakeholders, ensuring timely professional communication.
• Coordinate and support leadership meetings, area reviews, client engagements, and team training with agenda development and follow-up.
• Manage domestic travel, expense reporting, and invoicing for sponsorships, tradeshows, and events within policy and budget.
• Compile and update reports, client lists, presentations, dashboards, and executive communications.
• Act as CyberGrants Superuser and support strategic projects by tracking milestones and coordinating stakeholders.
• Protect sensitive information with discretion and maintain efficient workflows for the leadership team.

Skills

Executive administrative support

Calendar management

Communication

Confidential information handling

Cross-functional coordination

Microsoft Office

Education

HS Diploma

Bachelor’s degree preferred

Tools

Copilot

Outlook

PowerPoint

Excel

Teams

Word

Job description

7505 Caremark, L.L.C. seeks an experienced executive assistant to provide high-level administrative and operational support to two Vice Presidents, coordinating calendars, travel, events, and communications.

The role requires discretion with confidential information, strong cross-functional collaboration, and the ability to drive process improvements while delivering professional, timely support in a fast-paced environment.