Strategic Executive Assistant to Director

Vaden; Savannah (GA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401(k) match

Paid time off

Employee discounts

Relocation assistance

Professional development

Referral program

HSA/FSA options

Bonus opportunities

Job summary

Vaden Automotive is seeking an organized and proactive Executive Assistant to support a Director. You will manage calendars, prepare reports, and coordinate travel, while liaising with internal teams and external partners.

A strong emphasis on discretion and detail is essential in a fast-paced environment. Ideal candidates will have 1+ year supporting senior executives, excellent communication, and advanced MS Office skills.

Qualifications

• Experience supporting a Director or senior executive (1+ year).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication.
• Detail-oriented with ability to meet deadlines.
• Proactive, self-motivated and discrete.

Responsibilities

• Manage and coordinate a complex executive calendar, meetings, and travel arrangements
• Prepare professional reports, presentations, correspondence, and meeting materials
• Organize agendas, take meeting notes, and follow up on action items
• Serve as liaison between Director and internal departments, vendors, and partners
• Prioritize competing requests with high attention to detail
• Maintain confidentiality with professionalism and discretion
• Track projects, deadlines, and deliverables
• Assist with planning meetings, events, and executive travel
• Support administrative initiatives and cross-functional collaboration

Skills

Calendar management

Executive support

Multitasking

Communication

Discretion

MS Office Suite

Excel

PowerPoint

Time management

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Vaden Automotive is seeking an organized and proactive Executive Assistant to support a Director. You will manage calendars, prepare reports, and coordinate travel, while liaising with internal teams and external partners.

A strong emphasis on discretion and detail is essential in a fast-paced environment. Ideal candidates will have 1+ year supporting senior executives, excellent communication, and advanced MS Office skills.