Executive Assistant

Vaden; Savannah (GA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401(k) match

Paid time off

Employee discounts

Relocation assistance

Professional development

Referral program

HSA/FSA options

Bonus opportunities

Job summary

Vaden Automotive is seeking an organized and proactive Executive Assistant to support a Director. You will manage calendars, prepare reports, and coordinate travel, while liaising with internal teams and external partners.

A strong emphasis on discretion and detail is essential in a fast-paced environment. Ideal candidates will have 1+ year supporting senior executives, excellent communication, and advanced MS Office skills.

Qualifications

• Experience supporting a Director or senior executive (1+ year).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication.
• Detail-oriented with ability to meet deadlines.
• Proactive, self-motivated and discrete.

Responsibilities

• Manage and coordinate a complex executive calendar, meetings, and travel arrangements
• Prepare professional reports, presentations, correspondence, and meeting materials
• Organize agendas, take meeting notes, and follow up on action items
• Serve as liaison between Director and internal departments, vendors, and partners
• Prioritize competing requests with high attention to detail
• Maintain confidentiality with professionalism and discretion
• Track projects, deadlines, and deliverables
• Assist with planning meetings, events, and executive travel
• Support administrative initiatives and cross-functional collaboration

Skills

Calendar management

Executive support

Multitasking

Communication

Discretion

MS Office Suite

Excel

PowerPoint

Time management

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Vaden Automotive, a leading name in the automotive industry, is seeking a highly organized, proactive, and professional Executive Assistant to support one of our Directors. This is an exciting opportunity to join a growing organization where your organizational skills, professionalism, and ability to anticipate needs will make a direct impact.

About Vaden Automotive

The Vaden family has proudly owned and operated multiple dealerships for over 55 years. Our business also includes a rental car division and a parts distribution network, and we've built lasting relationships with thousands of customers while giving back to the communities we serve. We value and invest in the success of our employees.

What You'll Do

• Manage and coordinate a complex executive calendar, meetings, and travel arrangements
• Prepare professional reports, presentations, correspondence, and meeting materials
• Organize agendas, take meeting notes, and follow up on action items to ensure timely completion
• Serve as a liaison between the Director and internal departments, vendors, and external partners
• Prioritize competing requests while maintaining exceptional attention to detail
• Maintain confidential information with the highest level of professionalism and discretion
• Track projects, deadlines, and deliverables to keep priorities organized and on schedule
• Assist with planning meetings, events, and executive travel as needed
• Support administrative initiatives and collaborate with cross-functional teams

What We're Looking For

• Previous experience supporting a Director, Vice President, or other senior-level executive (1+ year preferred)
• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills
• High attention to detail and ability to meet deadlines in a fast-paced environment
• Excellent time management and problem-solving skills
• Self-motivated with the ability to anticipate needs and work independently
• Professional demeanor with a high level of discretion and confidentiality
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint
• Flexibility and adaptability in a dynamic business environment

Why Choose Vaden Automotive

• Comprehensive medical, dental, and vision coverage
• Supplemental insurance options, including accident, disability, life, critical illness, and cancer wellness
• 401(k) retirement plan with matching
• Paid vacation and holidays
• Employee discounts on vehicles, service, and more
• Employee assistance program
• Flexible spending account and health savings account
• Professional development assistance
• Referral program
• Relocation assistance
• A positive, collaborative, and professional work environment
• Pay based on experience, with potential bonus opportunities after 90 days of employment

Vaden Automotive is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.