Strategic Executive Assistant to Design Innovation SVP

HP; San Francisco (CA); On-site; USD 140,000 - 170,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Long term/short term disability

Employee assistance program

Flexible spending account

Life insurance

Generous time off

Job summary

HP IQ is seeking a highly organized Senior Executive Assistant to support the SVP, Design & Innovation, while also providing operational support to the Design team. You will act as a strategic partner to SVP, Design Innovation by managing priorities, anticipating needs, and executing with precision, while also keeping all operational processes for the Design Team running smoothly.

Our ideal candidate thrives in fast-paced environments, brings a meticulous attention to detail, and enjoys shaping

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years in an administrative role or program management role.
• Experience with managing multiple calendars.
• Availability some nights and weekends, as needed.

Responsibilities

• Manage complex calendars, scheduling, and prioritization for HP IQ’s SVP, Design & Innovation; independently prioritize and make decisions to resolve scheduling conflicts
• Prepare expense reports, route vendor invoices and purchase orders for approval, book and manage travel
• Anticipate needs to proactively resolve scheduling or logistical conflicts
• Act as a liaison representing SVP across teams (Design, Engineering, Finance, HR, etc) internally at HP IQ and across the HP organization
• Develop a strong partnership with Chief of Staff and collaborate on day-to-day operations and projects, build relationships with EA’s across HP for efficient scheduling
• Collaborate with Senior Design Producers on a regular basis to support the daily operations of the Design team
• Lead/Co-lead special projects or initiatives as assigned including team events and off-sites
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
• Bring structure and clarity to ambiguous or fast-paced situations

Skills

Calendar management

Executive support

Communication

Problem solving

Project coordination

Education

Bachelor’s degree or equivalent experience

Job description

HP IQ is seeking a highly organized Senior Executive Assistant to support the SVP, Design & Innovation, while also providing operational support to the Design team. You will act as a strategic partner to SVP, Design Innovation by managing priorities, anticipating needs, and executing with precision, while also keeping all operational processes for the Design Team running smoothly.

Our ideal candidate thrives in fast-paced environments, brings a meticulous attention to detail, and enjoys shaping