Administrative Partner

HP; Palo Alto (CA); On-site; USD 103,871,000 - 150,709,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

PTO 15 days per year

Parental leave

Job summary

HP IQ is a new AI innovation lab within HP, hiring an Administrative Assistant to support senior leaders and drive smooth operations across AI, software, and hardware teams. The role emphasizes meticulous organization, proactive problem solving, and high collaboration with cross-functional groups.

Join a fast-paced, human-centered environment that blends startup agility with HP scale. The ideal candidate will manage multiple calendars, prepare reports, and contribute to project management while

Qualifications

• Bachelor's degree or equivalent experience.
• 4+ years in an administrative role supporting multiple leaders.
• Experience with managing multiple calendars across different timezones.
• Experience working in fast paced startup-like environment.

Responsibilities

• Provide tactical and strategic administrative support to upper executives.
• Prepare expense reports, route invoices, and manage travel.
• Coordinate scheduling and resolve conflicts; liaise across teams.
• Partner with cross-functional teams and assist with daily operations.
• Lead special projects and coordinate events.

Skills

Calendar management

Executive support

Multitasking

Communication

Fast-paced environment

Education

Bachelor's degree or equivalent experience

Job description

Who We Are

HP IQ is HP's new AI innovation lab. Combining startup agility with HP's global scale, we're building intelligent technologies that redefine how the world works, creates, and collaborates.

We're assembling a diverse, world-class team—engineers, designers, researchers, and product minds—focused on creating an intelligent ecosystem across HP's portfolio. Together, we're developing intuitive, adaptive solutions that spark creativity, boost productivity, and make collaboration seamless.

We create breakthrough solutions that make complex tasks feel effortless, teamwork more natural, and ideas more impactful—always with a human-centric mindset.

By embedding AI advancements into every HP product and service, we're expanding what's possible for individuals, organisations, and the future of work.

Join us as we reinvent work, so people everywhere can do their best work.

About The Role

HP IQ is looking for a highly organized, detail-oriented Administrative Assistant to support our VP, Artificial Intelligence and Software and our VP, HW Systems, Integrity and Productivity, while also providing operational support to the Software teams. In this role, you will act as an Administrative Business Partner to VP of Artificial Intelligence and Software and VP, HW Systems, Integrity and Productivity by managing priorities, anticipating needs, and executing with precision, while also keeping all operational processes for the AI, Software, HW Systems, Integrity and Productivity teams running smoothly. Our ideal candidate is someone who is excited to make things happen, has a fastidious attention to detail, thrives in bringing structure to fast-paced environments, enjoys being part of a team and is genuinely motivated by this work.

What You Might Do

• Perform basic tactical and strategic administrative support tasks for upper executive-level employees of the organization
• Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assists in preparing presentations with relevant insights for the executives.
• Prepare expense reports, route vendor invoices and purchase orders for approval, book and manage travel
• Anticipate needs to proactively resolve scheduling or logistical conflicts
• Act as a liaison representing VP across teams internally at HP IQ and across the HP organization globally
• Develop a strong partnership with XFN partners and collaborate on day-to-day operations and projects, build relationships with EA's across HP for efficient scheduling
• Collaborate with Software Engineering teams on a regular basis to support the daily operations of the AI, Software, HW Systems, Integrity and Productivity Teams globally.
• Lead/Co-lead special projects or initiatives as assigned including team events and off-sites
• Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
• Bring structure and clarity to ambiguous or fast-paced situations

Essential Qualifications

• Bachelor's degree or equivalent experience
• 4+ years in an administrative role supporting multiple leaders
• Experience with managing multiple calendars across different timezones
• Experience working in fast paced startup like environment

Preferred Skills

• Experience working with and supporting Technical Leader
• Meticulous attention to detail and accuracy in execution, even under pressure
• Highly organized with excellent time-management skills
• Clear written and spoken communicator, demonstrates emotional intelligence
• Strong ability to anticipate needs and problem solve quickly and effectively
• Experience providing project management support on high-priority projects
• Excellent collaboration and customer service skills
• Proven ability to work in a fast-paced, dynamic team environment

Hourly rate: $36.25 to $52.57 per hour. This is a non-exempt position that offers 15 days of paid time off (PTO) per year.

Compensation & Benefits (Full-Time Employees)

The salary range for this role is listed above. Final salary offered is based upon multiple factors including individual job-related qualifications, education, experience, knowledge and skills.

At HP IQ, we offer a competitive and comprehensive benefits package, including:

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including;
  • 4-12 weeks fully paid parental leave based on tenure
  • 11 paid holidays
  • Additional flexible paid vacation and sick leave (US benefits overview)

Why HP IQ?

• Innovative Work
  Help shape the future of intelligent computing and workplace transformation.
• Autonomy and Agility
  Work with the speed and focus of a startup, backed by HP's scale.
• Meaningful Impact
  Build AI-powered solutions that help people and organisations thrive.
• Flexible Work Environment
  Freedom and flexibility to do your best work.
• Forward-Thinking Culture
  We learn fast, stay future-focused, and imagine what comes next—together.

Equal Opportunity Employer (EEO) Statement

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

If you'd like more information about HP's EEO Policy or your EEO rights as an applicant under the law, please click here: Equal Employment Opportunity is the Law Equal Employment Opportunity is the Law – Supplement