Executive Administrative Partner to AI & HW Leaders

HP IQ; San Francisco (CA); On-site; USD 50,000 - 73,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Long term/short term disability

Employee assistance program

Flexible spending account

Life insurance

Generous time off policies (parential,

Parental leave

Holidays

Vacation and sick leave

Job summary

HP IQ is seeking a highly organized Administrative Partner to support our VP, Artificial Intelligence and Software and our VP, HW Systems, Integrity and Productivity, while also providing operational support to the Software teams.

In this role, you will manage priorities, anticipate needs, and execute with precision, while also keeping all operational processes for the AI, Software, HW Systems, Integrity and Productivity teams running smoothly.

Qualifications

• Bachelor's degree or equivalent experience.
• 4+ years in an administrative role supporting multiple leaders.
• Experience with managing multiple calendars across different timezones.
• Experience working in fast paced startup like environment.

Responsibilities

• Perform basic tactical and strategic administrative support tasks for upper executive-level employees of the organization.
• Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assists in preparing presentations with relevant insights for the executives.
• Prepare expense reports, route vendor invoices and purchase orders for approval, book and manage travel
• Anticipate needs to proactively resolve scheduling or logistical conflicts
• Act as a liaison representing VP across teams internally at HP IQ and across the HP organization globally
• Develop a strong partnership with XFN partners and collaborate on day-to-day operations and projects, build relationships with EA’s across HP for efficient scheduling
• Collaborate with Software Engineering teams on a regular basis to support the daily operations of the AI, Software, HW Systems, Integrity and Productivity Teams globally.
• Lead/Co-lead special projects or initiatives as assigned including team events and off-sites
• Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
• Bring structure and clarity to ambiguous or fast-paced situations

Skills

Calendar management across timezones

Executive support

Strong communication

Project coordination

Education

Bachelor's degree or equivalent experience

Job description

HP IQ is seeking a highly organized Administrative Partner to support our VP, Artificial Intelligence and Software and our VP, HW Systems, Integrity and Productivity, while also providing operational support to the Software teams.

In this role, you will manage priorities, anticipate needs, and execute with precision, while also keeping all operational processes for the AI, Software, HW Systems, Integrity and Productivity teams running smoothly.