Senior Executive Assistant, Design

HP IQ; San Francisco (CA); On-site; USD 110,000 - 150,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Generous paid leave policies

Job summary

HP IQ is seeking a highly organized Senior Administrative Partner in San Francisco, California. The role supports the SVP of Design & Innovation, focusing on managing complex schedules, preparing reports, and leading projects. Ideal candidates have a Bachelor’s degree and over 5 years of experience in an administrative role. The position offers a competitive salary between $110,000 and $150,000 and a comprehensive benefits package, including health, dental, and flexible spending accounts.

Qualifications

• 5+ years in an administrative role or program management role.
• Experience managing multiple calendars.
• Availability some nights and weekends, as needed.

Responsibilities

• Manage complex calendars for the SVP.
• Prepare expense reports and manage travel.
• Resolve scheduling or logistical conflicts proactively.
• Liaison with various teams across HP.
• Collaborate with Chief of Staff on operations.
• Lead special projects and initiatives.
• Define new operational strategies.

Skills

Organizational Skills

Time Management

Communication Skills

Problem Solving

Education

Bachelor's degree or equivalent experience

Job description

Who We Are

HP IQ is HP’s new AI innovation lab. Combining startup agility with HP’s global scale, we’re building intelligent technologies that redefine how the world works, creates, and collaborates.

We’re assembling a diverse, world‑class team—engineers, designers, researchers, and product minds—focused on creating an intelligent ecosystem across HP’s portfolio. Together, we’re developing intuitive, adaptive solutions that spark creativity, boost productivity, and make collaboration seamless.

We create breakthrough solutions that make complex tasks feel effortless, teamwork more natural, and ideas more impactful—always with a human‑centric mindset.

By embedding AI advancements into every HP product and service, we’re expanding what’s possible for individuals, organisations, and the future of work.

Join us as we reinvent work, so people everywhere can do their best work.

About The Role

HP IQ is looking for a highly organized, detail‑oriented Senior Administrative Partner to provide executive‑level support to our SVP, Design & Innovation while also providing operational support to the Design team. In this role, you will act as a strategic partner to SVP, Design & Innovation by managing priorities, anticipating needs, and executing with precision, while also keeping all operational processes for the Design Team running smoothly. This role collaborates closely with the Chief of Staff and builds strong relationships to communicate and work effectively across the organization.

Our ideal candidate is someone who is excited to make things happen, has a fastidious attention to detail, thrives in bringing structure to fast‑paced environments, enjoys being part of a team and is genuinely motivated by this work.

What You Might Do

• Manage complex calendars, scheduling, and prioritization for HP IQ’s SVP, Design & Innovation; independently prioritize and make decisions to resolve scheduling conflicts
• Prepare expense reports, route vendor invoices and purchase orders for approval, book and manage travel
• Anticipate needs to proactively resolve scheduling or logistical conflicts
• Act as a liaison representing SVP across teams (Design, Engineering, Finance, HR, etc) internally at HP IQ and across the HP organization
• Develop a strong partnership with Chief of Staff and collaborate on day‑to‑day operations and projects, build relationships with EAs across HP for efficient scheduling
• Collaborate with Senior Design Producers on a regular basis to support the daily operations of the Design team
• Lead/Co‑lead special projects or initiatives as assigned including team events and off‑sites
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
• Bring structure and clarity to ambiguous or fast‑paced situations

Essential Qualifications

• Bachelor’s degree or equivalent experience
• 5+ years in an administrative role or program management role
• Experience with managing multiple calendars
• Availability some nights and weekends, as needed

Preferred Skills

• Experience working with and supporting creative teams
• Meticulous attention to detail and accuracy in execution, even under pressure
• Highly organized with excellent time‑management skills
• Clear written and spoken communicator, demonstrates emotional intelligence
• Strong ability to anticipate needs and problem solve quickly and effectively
• Experience providing project management support on high‑priority projects
• Excellent collaboration and customer service skills
• Proven ability to work in a fast‑paced, dynamic team environment

Salary

Salary: $110,000- $150,000

Compensation & Benefits (Full‑Time Employees)

The salary range for this role is listed above. Final salary offered is based upon multiple factors including individual job‑related qualifications, education, experience, knowledge and skills.

At HP IQ, we offer a competitive and comprehensive benefits package, including:

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including
  • 4-12 weeks fully paid parental leave based on tenure
  • 11 paid holidays
  • Additional flexible paid vacation and sick leave (US benefits overview)

Why HP IQ?

HP IQ is HP’s new AI innovation lab, building the intelligence to empower humanity—reimagining how we work, create, and connect to shape the future of work.

• Innovative Work Help shape the future of intelligent computing and workplace transformation.
• Autonomy and Agility Work with the speed and focus of a startup, backed by HP’s scale.
• Meaningful Impact Build AI‑powered solutions that help people and organisations thrive.
• Flexible Work Environment Freedom and flexibility to do your best work.
• Forward‑Thinking Culture We learn fast, stay future‑focused, and imagine what comes next—together.

Equal Opportunity Employer (EEO) Statement

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s). Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence. If you’d like more information about HP’s EEO Policy or your EEO rights under the law, please click here: Equal Employment Opportunity is the Law Equal Employment Opportunity is the Law – Supplement.