Strategic Executive Assistant to CSO/COO — Onsite CA

Vaxcyte; San Carlos (CA); On-site; USD 126,000 - 148,000; Full time

Benefits offered by this job

Equity component

Competitive benefits

Job summary

Vaxcyte is seeking an executive assistant to support the CSO & COO, handling calendars, travel, and high-level coordination. The role requires proactive, organized, and discreet support in a fast-paced biotech environment, partnering with leadership and the broader admin team.

You will manage key priorities, prepare materials for leadership engagements, and help drive efficient operations across the executive office, with a focus on communication and collaboration.

Qualifications

• Bachelor’s Degree with 10+ years’ experience in an administrative role supporting a C-level executive.
• Advanced knowledge of MS Office including Outlook, Word, Excel and PowerPoint.
• Excellent written and verbal communication with ability to interact at all levels.
• Experience supporting life sciences/biotech organizations is a plus.

Responsibilities

• Provide high-level administrative and strategic support to the CSO/COO and leadership team.
• Manage complex calendars, prioritize meetings, resolve scheduling conflicts.
• Coordinate leadership meetings with agendas, materials and follow-ups.
• Arrange domestic and international travel and expense reporting.
• Serve as central point of contact between executives and stakeholders.
• Support team operations, communications, events and cross-functional initiatives.
• Plan team building and offsite events for department and team meetings.
• Assist onsite meetings with catering and logistics, maintain discretion.

Skills

Calendar management

Travel coordination

Executive support

MS Office

Education

Bachelor’s Degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Vaxcyte is seeking an executive assistant to support the CSO & COO, handling calendars, travel, and high-level coordination. The role requires proactive, organized, and discreet support in a fast-paced biotech environment, partnering with leadership and the broader admin team.

You will manage key priorities, prepare materials for leadership engagements, and help drive efficient operations across the executive office, with a focus on communication and collaboration.