Strategic Executive Coordinator for SVP Support - Hybrid

BioSpace; San Rafael (CA); Hybrid; USD 70,000 - 110,000; Full time

Job summary

BioSpace is seeking an Executive Coordinator to support the Senior Vice President. This onsite/ hybrid role in San Rafael, CA requires managing complex schedules, cross-functional communications, and coordinating across time zones to keep leadership aligned on priorities.

You will handle travel, expense reports, and materials while maintaining SharePoint/Teams content. The position demands discretion, judgment, and the ability to navigate ambiguity in a fast-paced biotech environment.

Qualifications

• 5–10+ years supporting senior executives (preferably SVP or C-suite).
• Experience supporting global teams and coordinating across multiple time zones.
• Experience coordinating complex travel and using expense tools (e.g., Concur).
• Comfort with confidential information and discretion in a fast-paced environment.

Responsibilities

• Own the SVP’s calendar with strategic time allocation and stakeholder management.
• Coordinate complex meetings (virtual, in person, hybrid) across regions/time zones.
• Draft, edit, and format communications and leadership materials.
• Plan and coordinate complex domestic and international travel and expenses.
• Maintain and curate team SharePoint and Microsoft Teams spaces.

Skills

Executive support

Calendar management

Time zone coordination

Communication

Microsoft 365

Education

Bachelor's Degree

Tools

Microsoft 365

Job description

BioSpace is seeking an Executive Coordinator to support the Senior Vice President. This onsite/ hybrid role in San Rafael, CA requires managing complex schedules, cross-functional communications, and coordinating across time zones to keep leadership aligned on priorities.

You will handle travel, expense reports, and materials while maintaining SharePoint/Teams content. The position demands discretion, judgment, and the ability to navigate ambiguity in a fast-paced biotech environment.