Strategic Executive Assistant to C-Suite Leaders

Vaco; Jacksonville (FL); On-site; USD 65,000 - 92,000; Full time

Job summary

Vaco by Highspring seeks an accomplished Executive Assistant to support a senior leadership team in a fast-paced, growth-focused environment. The role requires anticipating needs, managing calendars, travel, and communications, and coordinating special projects.

Ideal candidates will have 5+ years of experience supporting C-suite executives, strong organizational skills, and a proactive, professional demeanor. This role offers exposure to strategic initiatives and cross-functional collaboration.

Qualifications

• Provide comprehensive administrative support to multiple C-suite executives.
• Manage complex calendars and prioritization of meetings.
• Coordinate domestic and international travel arrangements for executives.
• Prepare executives for meetings, conferences, presentations, and other commitments.
• Coordinate meetings logistics, minutes, and follow-up communications.
• Demonstrate proactive communication and ability to manage competing priorities.

Responsibilities

• Provide comprehensive administrative and organizational support to multiple C-suite executives.
• Manage complex and frequently changing executive calendars, including scheduling, prioritization, and coordination of meetings.
• Serve as a professional liaison between executive leadership and internal and external stakeholders.
• Anticipate scheduling conflicts, deadlines, and follow-up needs.
• Coordinate complex travel arrangements, itineraries, and materials.
• Prepare executives for meetings, conferences, and presentations.

Skills

Calendar management

Stakeholder liaison

Travel coordination

Communication skills

Education

Bachelor's degree

Job description

Vaco by Highspring seeks an accomplished Executive Assistant to support a senior leadership team in a fast-paced, growth-focused environment. The role requires anticipating needs, managing calendars, travel, and communications, and coordinating special projects.

Ideal candidates will have 5+ years of experience supporting C-suite executives, strong organizational skills, and a proactive, professional demeanor. This role offers exposure to strategic initiatives and cross-functional collaboration.